Contract jobs in Gran Bretaña

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York, United Kingdom

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676dcca26b3c

5

12.08.2025

26.09.2025

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Job Description

Our Lindum York division focuses on a variety of new build and refurbishment projects in the York and extended Yorkshire region. Our business operates by understanding and building relationships with customers, getting to know properly what they need, and caring for them leading to a large number of loyal clients across a variety of sectors.

‘The difference is our people’ and above all we are seeking someone with the right skills and attitude’.

Introduction to the role:

An opportunity has arisen for a Project Administrator to join our existing team working within Lindum York, based at our office at Lindum Business Park in Elvington. This will be on a fixed term contract with a start date of mid August 2025 with an expected end date of July 2026

Key Duties and Responsibilities

The Project Administrator will be fully responsible for the delivery of all Administrative elements of the Construction Project he/she is involved with.
With the exception of dealing with daily site diaries, site inductions Health & Safety files and contractual issues unless directed to do so by the projects QS.

Generic Daily Duties include:

• Distribution of incoming Project emails to the team members and Archiving accordingly.
• Answering the incoming telephone calls, taking messages and forwarding as required.
• The uploading and distribution of both drawings and information to the team, consultants and the supply chain as directed
• General office paperwork as required under the general project administration of the project
• Supporting the delivery team with the filing and archiving of information.
• Assisting in supporting to team to ensure all the relevant paperwork is in order including the require O&M manual and project completion paperwork.
• Supporting the Administrative Function across the business, as required and directed by the Director or Office Manager. This will include assisting the Estimating Administrator, Design Coordination Administration, Commercial, Customer Care Administrators, Receptionist, and supporting of the directors.

Design Coordination Support

• Typing of minutes from DTM and drawing review meetings
• Drawing distribution to the team, consultants and supply chain following design review meetings.
• Adding drawings to D2D
• Management and maintenance of D2D to ensure it is up to date.
• Scanning of over-marked drawings to the contract folder
• Prepare drawings and review sheets prior to Drawing Reviews and DTMs
• Up-dating design drawing status
• The up-dating and distribution of specifications following review meeting
• The co-ordination of as built drawings for the collation of the O&M manuals

Quantity Surveying Support

• Based on the QS payment notice, make payments on Cyberqube to the supply chain.
• Saving in the relevant file the Interim Valuation Certificates, Practical Completion Certificates, and Architects Instructions.
• Scanning and distribution of Subcontract meeting minutes.
• Print and collate into a folder all incoming subcontract applications and invoices for payment and issue to the QS weekly.
• General commercial support as directed by the commercial manager
• Attending when required commercial in support of the team

Contract Management Support

• Regular communication with the contracts managers to ensure you distribute your workload equally between the projects.
• Alongside the Customer Care Manager, create the project specific O&M Manuals
• Audit of drawings held hard copy on site vs the drawings held in D2D to check alignment.

Weekly/Ongoing Duties include :

• Management and maintenance of the Lindum York/Contract folder
• Down load and save in the relevant file, all contract correspondence
• Archiving old tendering files electronically and hardcopy files.
• Co-ordinate your project workload between the projects and office requirements

General Divisional Duties:

• Carry out reasonable additional duties as and when required as directed by the directors or the office manager.
• Communicate well with the wider Lindum team
• Understand and embrace existing Lindum Estimating systems and processes.
• Maintain a healthy, safe and harassment free working environment for all
• Work as part of the team to ensure the business objectives are met and where possible exceeded

Essential skills/ attributes

• Plan effectively ensuring deadlines are met
• Effectively communicate with all levels, and able to develop good relationships with clients and supply chain.
• Have a strong attention to detail
• Pride in presentation of work
• Be a Team player
• Be organised and prioritise workload across several projects
• Be reliable, punctual and responsible
• Be able to use Word, Excel effectively
• Clear communicator, with a good understanding of picking up key issues


Requirements
Computer skills Administration Customer service