Administrative Assistant jobs in United Kingdom

Wessex Procurement Ltd (WPL) are looking for a motivated and reliable Cath Lab Stock Management Officer to join our team based at Basingstoke and North Hampshire Hospital. The closing date is 14 October 2025.

• Responsible for the day-to-day organisation, monitoring, and replenishment of stock and equipment to support both routine and emergency cardiology procedures.
• Work closely with nursing, physiology, and radiology teams to ensure the right levels and types of consumables are always available, helping to deliver safe, high-quality care.
• Collaborate with procurement, clinicians, and suppliers to arrange new product trials, manage deliveries, and identify cost-saving opportunities.
• Maintain accurate records for stock usage and reordering, ensure secure storage of high-value items, and support traceability for clinical documentation.
• Promote efficiency and safety through robust stock management processes; work independently, uphold the values of the Trust and WPL, and act as a reliable resource for the wider cardiology department.

At WPL, we support the NHS in Hampshire by delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits:

• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

For more information, visit: www.wessexprocurement.nhs.uk

youll be part of a dynamic like-minded team, and with over 100 employees working collaboratively across four sites, you'll have the opportunity to be challenged and take your career to the next level.

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

To understand the day-to-day responsibilities in more detail please read the full job description document attached.

A summary is as follows:

• To be responsible for the ordering of equipment, consumables and other materials.
• To identify potential sources of supply and cost-saving opportunities to share with procurement and clinical teams for consideration.
• Produce rationalisation/standardisation initiatives, ensuring stock is managed efficiently and cost-effectively in line with Trust policies and procedures.
• Keep accurate information on stock levels and review as required.
• Ensure the correct and safe storage of all items.
• Recognise and effectively respond to emergency situations, seeking support from the clinical team in a timely and appropriate manner.
• Respond to invoice queries, check correctness, request credit notes, verify items have been used or returned, and receipting of correct invoices.
• Plan and manage own workload independently, with reference to the manager as necessary, and participate in inventory control and supply chain principles.

If this sounds like the role for you, apply today. For an informal chat, contact Natasha Burton on 01256314747 or Natasha.Burton@wpl.uhs.nhs.uk.

We wish you every success in your application.

• Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role
• Basic level experience of Windows applications Word and Excel
• Good Standard of Education including Mathematics and English

• Demonstrable customer care skills with examples both on the telephone and in person.
• Have experience in previous job roles which required good organisational skills and prioritisation of workload.
• Medical consumables product knowledge
• Knowledge of NHS Purchase Order and Materials Management systems
• Experience in working with NHS Procurement / Materials Management / Distribution
• Supply chain knowledge
• Knowledge of Health and Safety in the Workplace
• Previous hospital or health service experience

• Computer literate with good accurate keyboard skills, Windows based applications, Word, Excel and inventory software systems

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Hampshire Hospitals NHS Foundation Trust

Basingstoke and North Hampshire Hospital

£24,937 to £26,598 a year per annum pro rata

Permanent

Full-time, Part-time

188-WPL030925

Basingstoke and North Hampshire Hospital