Office Assistant

Edward Mann Group; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A firm in the financial services sector based in London is seeking a dedicated office manager. The ideal candidate will oversee reception operations, ensuring a professional welcome for all visitors. Responsibilities include managing calls, maintaining office supplies, and supporting the operations team. A strong background in customer service and organization is essential. This role offers an opportunity to contribute to an efficient workplace within a dynamic environment.

Qualifications

• Experience in front office or reception management.
• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Manage incoming calls and respond to inquiries.
• Ensure a welcoming environment for visitors.
• Maintain the office and monitor supply levels.

Skills

Customer service

Organization

Communication

Job description

Edward Mann are hiring for an excellent client of ours situated in the heart of London, working within the financial services sector.

Core Responsibilities

• Serve as the first point of contact by managing incoming calls, responding to general inquiries, redirecting calls, and providing basic company information.
• Oversee front of house and reception operations, ensuring a welcoming and professional experience for visitors, candidates, and staff.
• Maintain a clean, organized, and presentable office environment, including communal areas such as the kitchen, meeting rooms, and storage spaces.
• Monitor and manage office supply levels, placing orders as needed with prior approval from the CFO.
• Maintain ongoing communication with office suppliers and vendors, conducting annual reviews to assess service levels and identify improvements.
• Coordinate meeting room bookings and manage the meeting schedule, ensuring timely support for internal meetings and events.
• Support the senior operations team with administrative assistance and coordination for internal events and initiatives.
• Uphold and improve office processes to support the smooth day-to-day functioning of the workplace.

Additional Responsibilities

• Conduct periodic supplier reviews to identify opportunities for increased efficiency and cost savings.
• Assist the front office team with travel arrangements and logistical coordination as needed.
• Provide occasional Executive Assistant support to Managing Directors on an ad-hoc basis.
• Deliver additional support to the senior operations team as required.

For more information please apply ASAP!

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.