Records Manager

The Royal Parks; Greater London; Hybrid; GBP 33,000 - 38,000; Full time

Job summary

A charitable organization managing parks in London is seeking a Records Manager to maintain their data retention policies and information assets. The ideal candidate will have strong knowledge of compliance legislation relevant to records management, with responsibilities that include preserving historical records and overseeing the disposal of irrelevant information. This position offers a salary of £33,666 - £38,000 and promotes hybrid working to ensure work-life balance.

Benefits

Salary of £33,666 - £38,000 per annum

26 days’ annual leave plus public holidays

Pension scheme with employer contributions

Hybrid/agile working options

Private medical insurance

Employee assistance programme

Learning and development opportunities

Cycle to work scheme

Beautiful office location

Qualifications

• Desirable: FOI practitioner certification or equivalent experience.
• Knowledge of Public Records and Freedom of Information legislation is essential.
• Experience in designing records management strategies preferred.

Responsibilities

• Implement the data retention policy.
• Maintain the Information Asset Register with stakeholders.
• Oversee disposal of records not selected for preservation.
• Advise on records aspects of projects and business cases.
• Review historic records with The National Archives.

Skills

FOI practitioner certification or qualified through experience

Substantial knowledge of Public Records and Freedom of Information legislation

Understanding of Records Management principles

Experience in implementing records management strategies

Familiarity with IT systems like M365 and Content Manager CRM

Influencing and relationship-building skills

High attention to detail

Organisational skills

Job description

Overview

We are now looking for a Records Manager to join us on a full‑time, permanent basis, working 36 hours per week. Due to the nature of the role, you will be required to be on‑site three days per week. This is a fascinating opportunity for a records management professional with strong knowledge of compliance legislation to join our iconic and heritage‑rich organisation. You’ll take centre stage in preserving the past and shaping the future, managing information that spans centuries of history and supporting the day‑to‑day operations of some of the UK’s most loved green spaces, all while helping to protect their legacy for generations to come. With hybrid working, beautiful surroundings, and the chance to shape how we manage and protect our organisational knowledge, you’ll have the chance to make a lasting impact in a role that blends purpose, history, and innovation.

Responsibilities

• Implement our data retention policy
• Maintain and update the Information Asset Register with key stakeholders
• Oversee the disposal of records not selected for preservation
• Advise on records aspects of projects and business cases
• Review historic records, and work with The National Archives to preserve valuable information for the future

This role may involve carrying files and bags of shredding waste and managing shelving space.

Qualifications

• FOI practitioner certification or qualified through experience
• Substantial knowledge of Public Records and Freedom of Information legislation
• A sound understanding of Records Management principles, compliance laws, digital archiving and best practice
• Experience of designing and implementing records management strategies and systems
• Experience of using IT systems for managing information (particularly M365 and Content Manager CRM)
• Experience of influencing, relationship‑building, and training colleagues
• High attention to detail and strong organisational skills

About Royal Parks

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent’s Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

Diversity and Inclusion

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.

Benefits

• Salary of £33,666 - £38,000 per annum, depending on experience
• 26 days’ annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

How to Apply

So, if you are interested in this unique opportunity as a Records Manager, please apply via the button shown. Successful candidates will be appointed on merit.