Document Control jobs in Canada

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Location:

Ottawa, ON, CA, K1P 5E7 Halifax, Nova Scotia, CA, B3B 1E6 Victoria, British Columbia, CA, V8Z 0B9

Onsite or Hybrid:

Document Control Lead (18 Month Maternity Replacement)

Expected Salary: $67,021 to $83,776

In determining the final salary, Babcock will consider a variety of factors including the successful Candidate’s skills and experience and internal equity. The final base salary offer will be at the Company’s sole discretion and be presented as part of a competitive total compensation package.

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is tocreate a safe and secure world, together. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

• Challenge the status quo, Be Curious , and ask, ‘how might we?’
• Whenever measuring success, Think: Outcomes and positive impacts.
• Be Kind to ourselves, each other, and our planet.
• Babcock employees Collaborate – we are greater than the sum of our parts,
• Be Courageous – be brave, ambitious, and determined.
• Everyone has a part to play - Own and Deliver to be successful.

Babcock is grateful to work on the traditional territories of many Nations across Canada. Babcock respects the special relationship that the First Nations, Inuit, and Métis have with the land and recognizes that we are privileged to use and share this land. Babcock is committed to being a good neighbour, ensuring that we are positively contributing to society’s progress and building meaningful and mutually beneficial relations with Indigenous peoples, businesses, and communities.

• Lead the Document Control function within the Sustainment PMO in collaboration with other disciplines within Babcock’s Project Management department.
• Manage and mentor the Sustainment PMO Technical Writer as your direct report.
• Execute work, provide direction, and act as an escalation path for issues on the day-to-day activities of the Document Control function.
• Responsibilities include:
• Manage and use the shared email mailbox
• Progress service request tickets from internal stakeholders in the Document Control Tracker within the project database
• Technical editing of documents (proposals, change requests, and deliverables) intended for external customers
• Facilitate the internal approval routing of documents for external release
• Prepare and submit contractual documentation to customers via email and document sharing platforms
• Track the status of all items in the custody of Document Control and communicate to stakeholders throughout the process
• Maintain the Correspondence Log and applicable record keeping and documentation filing
• Manage the Document Release Process and Project Change Control Process and ensure that they are correctly followed with regards to the editing, approval routing of contractual submissions to our customers
• Delegate tasks to team members as appropriate
• Update and improve Document Control related procedures, templates, and forms, as necessary.
• Create new document control systems, templates logs, and conventions as required.
• As one of the SharePoint site administrators in the team, support the creation, maintenance, and access to department owned SharePoint sites.
• Provide subject matter expertise and training to colleagues as required on topics of MS Word, Excel, and PowerPoint.
• Collaborate with the Sustainment PMO Manager to establish strategies, new processes, and modify existing tools to satisfy the support requirements for the departments expanding portfolio of contracts / projects.
• Act as a delegate for the Sustainment PMO Manager, as required, and provide backup support during leaves of absence.

The ideal candidate brings:

• A bachelor's degree, college diploma or certificate in administration, technical writing, language, project management or related field
• A minimum 4 years of related work experience
• Advanced proficiency of the English language (reading, writing, editing, and grammar)
• The ability to inform new or revise existing procedures and policies and understand and adhere to those in place.
• The ability to work with precision and accuracy, demonstrates attention-to-detail and has excellent record keeping skills.
• The ability to identify and implement innovative administrative solutions to increase efficiencies.
• Excellent verbal and written communication skills
• The ability to function in a self-directed manner in a team environment, including personal workload management (organizing and prioritizing) with a focus on meeting deadlines in a high-paced environment.
• Strong interpersonal skills for collaboration with the customer, subject matter experts, colleagues, and end-users
• Ability solve a range of straightforward problems based on analysis of possible solutions using experience, judgement, and precedents.
• Strong decision-making skills, sound judgement and, ability to influence.
• Intermediate to advanced user skills with Microsoft Outlook, Word, Excel, PowerPoint, Visio, Adobe Acrobat Pro and experience with the use and management of SharePoint and/or other document management systems.
• You are eligible for a Canadian Secret Security and ITAR Clearance

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability, and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

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