Document Control jobs in Canada

COMPANY: Barton Malow Canada

POSITION TITLE: Junior Project Coordinator

GRADE LEVEL: 2A

EMPLOYMENT TYPE: Full-time (New Position)

REPORTS TO: Project Manager

LOCATION: Skyview BESS II Project (Spencerville, Ontario)

PAY RANGE: $65,000 - $75,000

REQ IQ: 11756

Barton Malow Canada is an Industrial Contractor with clients across Canada and is part of the Barton Malow family of companies. Our services include Engineer-Procure-Construct (EPC) Construction, Design-Build, Integrated Project Delivery, General Contracting, and Specialty Contracting. Our primary markets are Energy, with a focus on renewables, and Automotive, with a focus on electric vehicle technology. We self-perform several trades with an emphasis on electrical construction, including medium and high voltage systems. We build it safe, no exceptions. Our strengths include being trustworthy, agile, and innovative. An extensive list of successful projects and satisfied clients attests to the quality of our work. Our core purpose is Building People, Projects, and Communities; our core values are Integrity, Partnership, and Empowerment.

Reporting to the Project Manager, the Junior Project Coordinator will be responsible for providing coordination and support to various aspects of the project execution phase. In this role, you will perform project coordination duties, such as field progress tracking, planning and scheduling, maintaining logs, administrative and document control, and will provide overall support to the Project Manager. This role is required to be on site in Spencerville, Ontario.

• Maintain and systematically organize all project documentation, including contracts, drawings, permits, RFIs, change orders, correspondence, safety records, training certificates, onboarding documentation, and Quality Assurance materials (e.g., QC forms, ITPs, test results, job books).
• Schedule, record, and distribute agendas, minutes, and reports for project meetings (daily, weekly, monthly) in accordance with contractual requirements.
• Prepare client reports and presentations in collaboration with the project team.
• Coordinate with project teams to monitor progress, follow up on action items, and resolve outstanding issues.
• Capture and maintain daily photographic records of work progress.
• Manage procurement of office supplies and arrange catering services as needed.
• Update and maintain project logs, including risk registers, lessons learned, RFIs, submittals, change orders, and action items.
• Utilize project scheduling and control tools to monitor plans, work hours, budgets, and performance.
• Assist with tracking and managing change notices and change order documentation.
• Support the Project Manager in drafting and issuing proposals, RFPs, tenders, budgets, and cash flow reports.
• Communicate process improvement ideas constructively and promote a culture of continuous improvement.
• Actively participate in problem resolution and risk mitigation initiatives.
• Adhere to all safety protocols and maintain a secure work environment.
• Perform other duties and responsibilities as assigned by the Project Manager.

• Demonstrate an interest in the construction industry.
• Previous experience in construction or related field preferred.
• Basic knowledge of Microsoft Office Suite, Microsoft Project or P6.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Reliable and has a strong work ethic.
• Basic understanding of construction procedures and safety guidelines.
• Ability to follow instructions and work effectively in a team.
• Excellent critical thinking and problem-solving ability.
• Willingness to learn and adapt to new tasks and responsibilities.
• Must have reliable transportation and willingness to work on our project site in Spencerville, Ontario.

• Opportunities for skill development and advancement within the company.
• Immediate enrollment in the Company paid benefit package.
• Immediate enrollment in the Company Group RRSP program.
• Eligibility to participate in the annual Short Term Incentive Compensation Program (ICP), with a target bonus opportunity up to 5% of base salary.

Barton Malow Canada is an equal opportunity employer, fostering diversity, inclusion and belonging within our organization. Barton Malow Canada does not discriminate based on any grounds prohibited by law, including: race, colour, national or ethnic origin, sex, religion, age, disability, sexual orientation, gender identity or expression, and marital status. Barton Malow Canada invites all interested individuals to apply. Should accommodations be required for persons with disabilities during any step of the application and selection process, please contact the Human Resources department at HRCanada@bartonmalow.com.