Document Control ofertas em Austrália

Reporting directly to the Director, Health Safety, the successful candidate will be an important contributing member in a small team of Health & Safety professionals. Specific responsibilities include:

• Act as Dillon’s subject matter expert for our Vector third-party H&S software platform, including building checklists and forms, managing access, LMS content, dashboards, and system integration. Collaborate with Dillon’s IT department and liaise with the Vector team to ensure system efficiency and objectives are maintained.
• Maintain and analyze health and safety records such as training, hazards/incidents, audit assessments, non-conformances, and corrective actions.
• Maintain and analyze the health and safety incident reporting and field assessment database.
• Track progress towards meeting Health & Safety objectives and targets.
• Prepare H&S performance reports, scorecards, and charts by collecting, researching, compiling, analyzing data, identifying trends, and formatting reports to aid decision-making.
• Manipulate and analyze data sets using pivot tables, Excel, or Google sheets; proficiency in Power BI or similar data software is an asset.

• Maintain health & safety pre-qualification, contractor approval programs, and vendor management systems (e.g., ISNetworld, Avetta, ComplyWorks).
• Support development and maintenance of H&S training content.
• Provide administrative support including data entry, formatting, proofreading, document control, and report preparation.
• Assist with calendar management, scheduling, conference and travel arrangements.
• Investigate and implement technological solutions for data management, meetings, training, and conferences.
• Organize materials and logistics for meetings; record and prepare minutes and actions.
• Revamp and maintain H&S communication pages/portal for functionality and user-friendliness.
• Handle inquiries via phone, email, or in person, escalating as needed.
• Establish and maintain policies related to Controlled Documents and workflows.
• Manage the production of WCB clearance certificates and H&S proposal info.
• Perform other related duties as required.

• Commit to ongoing professional development and self-improvement.

What you will need to succeed

• Degree or diploma in business administration or related field, or equivalent experience.
• 5+ years of relevant work experience, preferably with H&S or consulting background.

• Experience with H&S prequalification databases (e.g., ISNetWorld, Avetta).
• Experience with databases and intranet sites (e.g., SharePoint, HTML).
• Experience handling confidential information and knowledge of data privacy laws.
• Strong time management, prioritization, problem-solving, analytical, and communication skills.

Dillon is powered by passionate, proficient people committed to socially meaningful projects, technology, and innovation. We foster growth and development, embodying our core values of reliability, achievement, continuous learning, creativity, courage, and inclusiveness.

• Employee share purchase plan, open to all employees.
• Competitive compensation, retirement plan, flexible hours, remote work options.
• Learning opportunities, coaching, mentoring, and internal knowledge sharing.
• Focus on innovation and adopting new solutions.
• Employee and Family Assistance Program, Goodlife Fitness membership, and other wellness resources.