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Executive Director, Administration, Finance, & Resources

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Executive Director, Administration, Finance, & Resources

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Job Title

Executive Director, Administration, Finance, & Resources

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level D

Job Title

Executive Director, Administration, Finance, & Resources

Department

Executive | Dentistry Dean's Office | Faculty of Dentistry

Compensation Range

8,305.08 - $12,952.33 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 25, 2025

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

A senior leadership position in the Faculty of Dentistry and the Comptroller's Office, the Executive Director, Administration, Finance and Resources provides dynamic leadership, strategic direction and oversight for the operations, finance and administrative leadership of the Faculty of Dentistry.

This position has University-wide impact, contributing to strategic direction, plans and objectives by identifying issues and opportunities, evaluating organizational impact and introducing innovative initiatives to move the strategic plans forward. The Executive Director is a conduit for influence and information sharing between the Comptroller's Office and the Faculty of Dentistry.

The Executive Director, Administration, Finance, & Resources, has direct responsibility with the Dean of Dentistry for : strategic planning; policy development; finance; administration; human resource management; academic affairs; student services; space, facilities planning; communications; information technology systems; operations management; and a significant role in financial management and forecasting for the Faculty.

This position will provide direction, management, and guidance to the Dentistry’s Dean’s Office management team.

Additionally, the incumbent actively builds and maintains relationships internally with UBC departments and centres, and externally as required. They take executive direction from the Dean, but are also expected to act as an advisor.

Organizational Status

The Executive Director Administration, Finance and Resources reports directly to the Dean, with dotted line reporting to the Comptroller.

Works autonomously, under the direction of the Dean of Dentistry. Determines and plans workforce structures and establishes goals and objectives for the financial, human resources and administrative areas in accordance with the Faculty’s strategic plan.

Collaborates and communicates regularly with Associate and Assistant Deans, Department Heads, directors, managers, faculty, staff, consultants, Clinic Director, and other senior representatives both on and off campus.

Work Performed

Administration and Operations

• Drives the development and implementation of specific initiatives related to growth, support for new collaborations, project oversight and reporting.
• Connects regularly with the Dean and Department Head to set objectives, establish priorities and develop strategies to improve Department operations.
• Leads the development and implementation of policies and procedures to achieve HR, administrative and financial competencies to enhance organizational effectiveness.
• Responsible for five- or ten-year planning reports.
• Serves as a member of the Executive Committee and other relevant task forces or working groups within the Faculty.
• Develops and implements organizational changes to meet the new initiatives and evolving needs.
• Identifies, establishes and reports on financial and operational key performance indicators that will demonstrate process improvements in each area.
• Performs root cause analysis and develops effective improvement solutions for all areas related to finance, administration, human resources, and operations.
• Develops and implements essential service contingency plans.
• Responsible for the development and implementation of strategies and staff training initiatives to ensure effective staff orientation, team building and ongoing staff development.
• Ensures the timely consideration, review, and implementation of faculty salary increases, such as merit, PSA, and other increases.
• Oversees the work of the team who process faculty appointment, reappointment and promotion processes.
• Provides advice to the Dean and Department Heads on the hiring of new faculty, including salary, space allocation, and other commitments.
• Oversees all processes in the recruitment of new tenure track faculty, liaising with the Dean’s Office staff and Faculty Relations.
• Partnering with HR and departmental managers to support day to day staff management, operational transitions and workforce planning.
• Collaborates with the Assistant Dean, DAEC to ensure that the Faculty has an up-to-date communication plan and that this is reviewed and evaluated on a regular basis.
• Ensures that recommendations of operational reviews and accreditation, as well as the strategic plan are successfully operationalized.
• Chairs leadership meetings and training sessions to ensure effective communications coordinating action across units.
• Manages career development and the performance and merit review process for all M&P employees.
• Develops and leads implementation of change initiatives, short- and long-term human resources strategies, compliance with procedures and policies, performance management, team building, staff recognition, and professional development.
• Develops Faculty wide succession plans and analyzes key trends.
• Collaborates with the Department Heads regarding administration matters.

Information Technology

Facilities, Space, and Infrastructure

Finance

Consequence of Error / Judgement

The incumbent is responsible for a high degree of self-direction and is required to exercise superior judgment and performance in all areas.

Provides information and recommendations that will be relied upon by the Dean of the Faculty of Dentistry.

The incumbent has significant influence on the quality and effectiveness of the strategies, policies and administration within the Faculty of Dentistry. This position has influence on employee and faculty relations and a negative impact could have serious repercussions on operations. Inefficient use of Faculty resources could incur unnecessary costs and affect the credibility of the Faculty.

Accuracy and completeness of information will form the basis for good decisions. Poor communication, insufficient research, or inappropriate recommendations could lead to inappropriate decisions which will impact the effectiveness of the Faculty, the University, and their reputation.

Supervision Received

Works independently under broad directives from the Dean and also takes direction from the Comptroller.

Supervision Given

This position will provide direction and guidance to the Dentistry’s Dean’s Office Management Team.

Reviews performance, coaches and collaborates with management team, setting goals to ensure strategic objectives are met.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of seven years of related experience, or the equivalent combination of education and experience.

CPA or MBA strongly preferred. Strategic planning experience required. Experience in working in either a dental or health care environment preferred. Knowledge of university environment is strongly preferred. Proven financial, leadership, interpersonal, organizational and communication skills required.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Seniority level

Seniority level

Executive

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

Industries

Higher Education

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