Project Support Specialist jobs in United Arab Emirates

Job Summary: The role will provide high-level business support to C-Level executive ensuring the smooth conduct and operations of tasks and strategic projects. This role requires exceptional organizational skills, attention to detail, analytical expertise, exceptional communication skills and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, multi-lingual and able to work independently in a fast-paced environment.

The executive is responsible for collating, analyzing and synthesizing business information in a succinct and fit purpose way for C-Suite executive consumption to support his/her decision making. Manage External & Internal Business Communication.

1. Business Support: Provide high-level business support, including performance management, meeting preparations, reporting and communications. Work closely and effectively with Department Managers, ensuring follow-up on projects, tasks and deliverables, being well informed of upcoming commitments and responsibilities.
2. Project Management: Assist in the planning and execution of various projects, ensuring that deadlines are met and objectives are achieved.
3. Communication: Act as a liaison between the executive and other stakeholders, both internal and external. This includes drafting and editing emails, reports, and presentations.
4. Data Management: Maintain and organize important documents, files, and records. Ensure that all information is easily accessible and up to date.
5. Contracts Management: Custodian and management of all business agreements, contracts and legal documents.
6. Research and Analysis: Support in research and provide insights. Analyze data and prepare reports, including commercial and operational reviews. Monitor various performance reports and dashboards, bringing forth items of note or concern to the management.
7. Audit Support: Support and coordinate business unit audits across commercial, finance, operations, HSE, etc.

Graduate in related field.

3-5 Years’ Experience in Business Support role.

1. Strong proficiency in MS Office (Outlook, Teams, Word, PowerPoint, Excel).
2. Structured, organized and process-oriented.
3. Able to multi-task and efficiently prioritize workload in a high-stress environment.
4. Strong communicator and team player. Excellent verbal, spoken and written English.
5. Candidates with knowledge of additional languages will be preferred.
6. Strong stakeholder management skills.
7. A dynamic, self-starting and results-driven person.