Medical Administrative Assistant-Jobs in Vereinigte Arabische Emirate

Location: Dubai Salary: AED 45,000 per month depending on experience

Are you a solution-focused Executive Assistant who thrives under pressure? This is not your typical 9 to 5 role. We are seeking a sharp, highly organized Executive Assistant to support an ultra-high-net-worth individual, someone who can navigate needs, manage complexity, and ensure everything runs seamlessly behind the scenes.

1. Effectively manage calendars, scheduling meetings, appointments, and travel arrangements. Ensure all schedule changes are communicated promptly so everyone is prepared for upcoming engagements.
2. Organize, attend, and coordinate all meetings, ensuring venue arrangements and required materials are in place.
3. Prepare meeting agendas, take minutes, and follow up on action items promptly.
4. Handle incoming correspondence, including emails, phone calls, and messages, screening them to prioritize urgent matters.
5. Draft and edit communications, ensuring clarity and professionalism in all correspondence.
6. Prepare and format reports, presentations, and other documents required for meetings, ensuring accuracy.
7. Maintain organized files, records, and databases for easy retrieval of information.
8. Assist with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
9. Arrange business travel itineraries, including transportation, accommodation, and meeting schedules for both domestic and international trips.
10. Prepare travel briefings, including itineraries, relevant contacts, and necessary documents.
11. Maintain confidentiality regarding sensitive information related to personal and professional matters.

1. Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.
2. Exceptional organizational and time management skills.
3. Strong verbal and written communication abilities.
4. Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.
5. Excellent spoken and written English language skills.
6. High level of discretion, professionalism, and dependability.
7. Ability to work under pressure and manage multiple priorities effectively.
8. Proactive approach with strong problem-solving skills.

REF: ZC99281