Executive Assistant - Dubai

EY Podnikatel Roku; Dubai; On-site; AED 180,000 - 250,000; Full time

Job summary

EY Podnikatel Roku is seeking an executive assistant to support MENA's major organizations. The role involves high-level admin tasks, effective stakeholder communication, and team collaboration. Candidates should have a strong background in corporate support with exceptional communication and multitasking skills.

Benefits

Continuous learning opportunities

Flexible work arrangements

Leadership coaching

Inclusive culture

Qualifications

• Minimum of 4-5 years EA experience.
• Experience in professional services environment is highly regarded.

Responsibilities

• Provide high-level support to Partners and Executives.
• Organize and manage diaries, travel, and accommodation.
• Prepare expense claims and manage communications.

Skills

Communication

Attention to Detail

Multi-tasking

Relationship Building

Tools

Microsoft Office

Job description

As part of our Core Business Services (CBS) team, you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace, and support EY's growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring, and formal learning. That's how we develop outstanding leaders who team to deliver on our promises to all stakeholders and play a critical role in building a better working world for our people, clients, and communities. Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The Opportunity

As an executive assistant, you'll develop your skills by providing support services to some of MENA's largest organizations. Your experience in business communication will help you build effective relationships with important stakeholders and senior leaders. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you'll be supported in developing the career path you choose.

Your key responsibilities

• Provide high-level support to a small group of Partners and Executives
• Organize and manage comprehensive diaries, travel, and accommodation
• Screen emails, respond, and/or action as required
• Prepare expense claims and timesheets weekly
• Screen phone calls and messages, follow-up actions, referring to relevant team members when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas, and papers
• Coordinate client events, internal and external, within MENA
• Leadership and people development
• Counsel, coach, or mentor others in the secretarial community
• Identify opportunities to improve work efficiency and effectiveness

Skills and attributes for success

• Ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate proficiency in Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills, including telephone manner and interpersonal skills
• Team player with ability to work across multiple teams
• Experience in a professional services environment is highly regarded

To qualify for the role you must have

A minimum of 4-5 years of previous EA experience supporting multiple executives in a corporate environment.

Ideally you'll also have

Prior experience in a global professional services organization or mid-tier firms is highly advantageous.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you'll be a confident team player who collaborates with various teams while seeking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a new strategic vision both internally and externally. You will be business-savvy, passionate about innovation, and motivated to create your own EY journey.

What we offer

We offer a competitive compensation package, rewarding performance and recognizing the value you bring to our business. Plus, we provide:

• Continuous learning: Develop skills to navigate whatever comes next.
• Success as defined by you: Tools and flexibility to make a meaningful impact your way.
• Transformative leadership: Insights, coaching, and confidence to be the leader the world needs.
• Diverse and inclusive culture: Embrace who you are and empower your voice to help others find theirs.

If you meet the above criteria, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

EY Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people, and society, and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate.

Working across assurance, consulting, law, strategy, tax, and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.