Office Administrator | Commodity Trading

Imperium Commodity Search; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in commodity trading seeks an Office Administrator in Dubai to support their expanding team. This role involves overseeing office operations, managing data entry, and ensuring compliance with documentation processes in a fast-paced environment. Ideal candidates will be detail-oriented, organized, and possess strong communication skills, with proficiency in both English and Russian.

Qualifications

• Proven experience in an administrative role with documentation experience.
• Strong attention to detail and organizational skills.
• Experience in Commodity Trading Operations.

Responsibilities

• Oversee general office operations and ensure a well-organized environment.
• Manage data entry and maintain documentation accuracy.
• Coordinate with banks, customers, and vendors regarding document processing.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Fluency in English

Fluency in Russian

Tools

Microsoft Office Suite

Data management software

Job description

Title : Office Administrator (Commodity Trading)

Salary : To 10K AED Per Month

Location : Dubai

Imperium Commodity Search is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Office Administrator who will also manage data entry and documentation tasks.

The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.

You will be carrying out the following :

Office Administration :

• Oversee general office operations and ensure the office environment is well-organized.
• Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
• Schedule meetings, manage calendars, and support internal communication among departments.
• Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
• Assist senior management with administrative tasks.

Data Entry & MIS Management :

• Enter and update data accurately in the Management Information System (MIS) and other company databases.
• Maintain and update records for transactions, customer data, and documentation statuses.
• Generate reports as required for various teams, ensuring data accuracy and completeness.
• Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.

Documentation & Record Keeping :

• Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
• Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
• Track the status of documents, ensure proper archiving, and adhere to document retention policies.

Communication & Coordination :

• Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
• Communicate with internal teams to align on documentation requirements and deadlines.

Other Duties :

• Assist with basic tasks, such as invoice management and expense tracking.
• Support ad-hoc projects and tasks assigned by management to enhance office operations.

We would love to speak to you if you have :

• Proven experience in an administrative role, preferably with data entry and documentation experience.
• Strong attention to detail, organizational, and multitasking skills.
• Familiarity with Microsoft Office Suite and data management software.
• Experience of Commodity Trading Operations
• Good communication skills and the ability to work independently.
• Fluency in English and Russian
• Exceptionally professional and polished appearance.
• Valid driver’s license – preferred but not required.