Executive Assistant to CEO

Peergrowth Consultancy Co.; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading robotics company in Dubai is seeking a proactive Secretary to support the COO. The ideal candidate will manage schedules, coordinate across departments, and possess strong administrative skills. Experience in technology and familiarity with R&D processes are essential for this role. If you have excellent communication abilities and multitasking skills, this opportunity is for you.

Qualifications

• 3 years' experience in a technology or robotics company.
• Fluency in English; Arabic is a plus.
• Experience with inventory systems and R&D processes.

Responsibilities

• Manage COO's schedule, meetings, and travel arrangements.
• Assist in tracking research projects and liaising with technical teams.
• Compile and analyze operational data.

Skills

Multitasking

Communication

Attention to Detail

Education

Executive Assistance

Office Administration or Secretarial Studies

Tools

Microsoft Office Suite

ERP systems

Project Management Tools

Google Drive

OneDrive

SharePoint

Job description

We are seeking a highly organized and proactive Secretary to support the Chief Operating Officer (COO) of a leading robotics company in Dubai. The ideal candidate will be a multitasker with a strong understanding of R&D production inventory management and warehouse operations. This role requires exceptional administrative skills attention to detail and the ability to coordinate across multiple departments.

Key Responsibilities:

• Executive Support: Manage the COOs schedule meetings and travel arrangements.
• Communication: Strong email drafts reports and presentations with clarity and professionalism.
• R&D Coordination: Assist in tracking research projects documentation and liaising with technical teams.
• Production Oversight: Support operational planning ensuring smooth workflow between departments.
• Inventory & Warehouse Management support: Maintain records track stock levels and coordinate logistics.
• Stakeholder Engagement: Act as a point of contact for internal teams and external partners.
• Data & Reporting: Compile and analyze operational data to support decision-making.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Follow-up task assigned to guarantee completion.

Qualifications & Skills:

• Experience: 3 years in a similar role preferably in a technology or robotics company.
• Education: Executive Assistance Office Administration or Secretarial Studies Office Management is a plus.
• Technical Knowledge: Familiarity with R&D processes production workflows and inventory systems.
• Software Proficiency: Experience with ERP systems Microsoft Office Suite Advanced skills in Word Excel PowerPoint and Outlook for document creation data analysis and communication and project management tools.
• Shared Drive Management Organizing and maintaining files on platforms like Google Drive OneDrive or SharePoint.
• Strong Multitasking Abilities: Ability to manage multiple priorities efficiently.
• Excellent Communication Skills: Fluent in English; Arabic is a plus.
• Detail oriented: ensure attention to detail and completion of tasks.