Associate Manager jobs in United Arab Emirates

Our client, a construction company based in Abu Dhabi, is looking for an HR & Admin Manager. Must have 5+ years of experience in construction or contracting.

Functional Area : Human Resources, Administration

Reports To : Chief Executive Director

Position Description

Reporting to the CEO, the HR & Administration Manager will oversee comprehensive HR and administrative functions, including recruitment, employee mobilization, welfare programs, strategic HR planning, overseeing company IT functions, maintaining ERP functions across the company, and training initiatives. This role requires a proactive approach to managing HR operations and ensuring alignment with organizational goals.

Major Duties & Responsibilities

Recruitment and Onboarding

• Develop and implement recruitment strategies to attract top talent.
• Manage the full recruitment cycle, including job postings, screening, interviewing, and selection.
• Coordinate onboarding processes to ensure smooth integration of new employees.
• Maintain relationships with recruitment agencies and job boards.

Employee Mobilization and Welfare

• Oversee employee mobilization processes, including relocation and visa arrangements.
• Develop and manage employee welfare programs to enhance job satisfaction and retention.
• Address employee concerns and grievances promptly and effectively.
• Implement initiatives to promote a positive work environment.

Strategic HR Planning

• Develop strategic HR plans aligned with the company’s long-term goals.
• Conduct workforce planning and talent management to ensure future staffing needs are met.
• Implement succession planning to prepare for key role transitions.
• Align HR initiatives with business objectives to support organizational growth.
• Plan Emiratization strategies as per legal updates on a yearly basis and oversee implementation.
• Conduct annual performance appraisals of company employees and gather departmental feedback for management review.

Training and Development

• Identify training needs and develop programs to enhance employee skills.
• Coordinate with Department Managers / Project Managers to deliver training sessions, workshops, and seminars.
• Monitor and evaluate the effectiveness of training programs.
• Foster a culture of continuous learning and professional development.

HR Policies and Procedures

• Define, implement, and manage HR policies and procedures.
• Ensure compliance with employment laws and regulations.
• Develop and maintain annual appraisal systems and job descriptions.
• Regularly review and update HR policies to reflect best practices.

Staff Management

• Supervise and manage the entire staff of HR and administrative, IT & ERP sections.
• Conduct performance evaluations and provide feedback.
• Foster teamwork and collaboration within the HR department.
• Address any staff-related issues and provide coaching and support.

Administration

• Oversee office logistics, police rental fleet vehicle renewals, and facilities management.
• Implement administrative policies and procedures.
• Manage company licenses and ensure timely renewal.
• Manage project site office renewals and camps.
• Manage office budgets and expenditures.
• Coordinate with external vendors and service providers.
• Oversee hotel and travel bookings related to official trips and onboard employees (Cat A / B).

IT & ERP Section Management

• Oversee day-to-day functions of the IT section, maintaining sufficient IT assets, including servers, to support HO and site operations.
• Ensure the availability of legal software applications and license maintenance.
• Manage ERP processes related to company business activities and ensure smooth operation.
• Anticipate IT & ERP-related updates and plan forward for required system installations.

Medical Insurance

• Ensure timely renewal and maintenance of medical insurance for all employees according to categories.
• Assist employees in obtaining timely medical reimbursements from insurance agencies.

Educational Qualification, Experience & Competencies

• Minimum of a Bachelor's degree in HR, Business Administration, or a related field.
• 5+ years of HR experience, including in construction or contracting.
• Experience in defining, implementing, and managing HR policies and procedures.
• Proficiency in HR systems (Oracle, SAP, Microsoft Dynamics).
• Excellent computer skills, particularly in Excel and database management.
• Knowledge of UAE employment laws and practices.
• Strong English communication skills (Arabic beneficial).
• Organizational, interpersonal, training, and coaching skills.
• Experience in managing individuals within a team.