Senior Administrator - Company Secretary

Apex Group Ltd; Cape Town; On-site; ZAR 360,000 - 550,000; Full time

Job summary

A leading fund administration company is seeking a Senior Administrator in Cape Town to oversee client portfolios and ensure compliance with statutory obligations. The successful candidate will provide guidance to junior staff, maintain accurate records, and interact with clients and executives. Candidates should have a professional qualification or be working towards one, alongside 3 years of relevant experience. Strong interpersonal, organizational skills, and meticulous attention to detail are essential for this role.

Qualifications

• Minimum of 3 years’ experience in a Company Secretarial or fund administration role.
• Holding or studying towards a professional qualification.
• Proficient in minute writing.

Responsibilities

• Provide administration and Company Secretarial services to client portfolios.
• Ensure completion of statutory filing according to deadlines.
• Support and guide junior staff members, providing training.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Education

Professional qualification (ICSA, CSSA)

Tools

Microsoft Office Suite

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role summary:

We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.