Recruitment & Reception Support

Greys Recruitment; Gqeberha, Kariega, Motherwell; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A recruitment agency in Gqeberha is seeking a professional Recruitment & Reception Support. You will be responsible for providing a welcoming reception experience, supporting the recruitment team with candidate sourcing and vetting, and managing various administrative tasks. Ideal candidates should have over 2 years of recruitment experience, strong organizational skills, and proficiency in Microsoft Office. This is a permanent role located at the Port Elizabeth branch.

Qualifications

• 2+ years of experience in recruitment within the TES industry.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience with candidate vetting processes and compliance documentation.

Responsibilities

• Deliver a professional and welcoming reception experience.
• Support recruiters with sourcing and screening candidates.
• Handle administrative tasks, ensuring smooth branch operations.

Skills

Proven experience in recruitment

Proficiency in Microsoft Excel

Candidate vetting processes

Data capturing

Strong communication skills

Job description

Overview

An opportunity has become available for a Recruitment & Reception Support at our Port Elizabeth branch. This permanent role is ideal for a professional, organised individual who thrives in a fast-paced environment. You will be the welcoming face of the branch, managing reception while also playing a key role in supporting the recruitment team with candidate sourcing, vetting, and administrative functions.

Location: Port Elizabeth

Key Objectives

• Deliver a professional and welcoming reception experience for all clients and candidates.
• Support recruiters with sourcing, screening, and preparing candidates for assignments.
• Provide accurate, efficient administrative support to ensure smooth branch operations.

Requirements

• 2+ years of proven experience in recruitment within the TES industry.
• Previous experience in reception or administration.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience with candidate vetting processes (criminal checks, references, compliance documentation).
• Strong data capturing and reporting skills.
• Familiarity with payroll processes and timesheet management.

Key Responsibilities

Reception

• Act as the first point of contact for visitors and callers, ensuring a professional experience.
• Assist with candidate registrations, queries, and walk-in applications under guidance of the Branch / General Manager.

Recruitment

• Candidate sourcing, vetting, and database management.
• Place job adverts, review CVs, and conduct interviews to verify qualifications and experience.
• Conduct reference and criminal record checks, ensuring all candidate documentation is complete and accurate.
• Prepare CVs and brief candidates for assignments to ensure readiness.

Administration

• Handle filing, correspondence, timesheets, and payroll documentation.
• Support PPE coordination, stock control, and compliance processes.
• Manage boardroom bookings and scheduling of meetings.
• Compile and update weekly / monthly reports, ensuring accurate data capture in Excel.
• Maintain compliant personnel files and coordinate training registers.

General Duties

• Ensure compliance with company rules, procedures, and service standards.
• Deliver exceptional service to both clients and candidates.