Procurement Officer

Winning Form; Durban; On-site; ZAR 350 000 - 500 000; Full time

Job summary

A leading South African brand is looking for a Procurement Specialist to source and procure merchandise, manage supplier relationships, and ensure quality control. The ideal candidate will have 3-5 years of experience in procurement, excellent negotiation skills, and a valid South African driver's license. This role requires the ability to analyze market trends and manage international procurement processes. Join a dynamic team committed to collaboration and excellence within the company.

Qualifications

• 3-5 years’ experience within a procurement or purchasing related role.
• Ability to analyze market trends and negotiate favorable terms with suppliers.
• Knowledge of international procurement, customs regulations, and logistics (advantageous).

Responsibilities

• Source and procure branded merchandise according to specifications.
• Build and maintain relationships with vendors and suppliers.
• Oversee quality control processes to meet company standards.

Skills

Analytical skills

Negotiation skills

Vendor relationship management

Education

3-5 years experience in procurement

Valid South African driver’s license

Knowledge of international procurement

Job description

Responsibilities

• Source and procure branded merchandise, IT equipment, uniforms and items with custom artwork according to company specifications and branding guidelines.
• Build and maintain strong relationships with vendors, manufacturers, and suppliers of branded items, ensuring they meet quality, cost, and delivery expectations.
• Coordinate with stakeholders to understand the specific requirements.
• Oversee the quality control process to ensure that items meet company standards.
• Work with suppliers to negotiate pricing, terms, and delivery timelines.
• Manage the procurement process for international suppliers, including sourcing, negotiations, contracts, and compliance with local and international trade regulations.
• Monitor global market trends and adjust procurement strategies to capitalise on opportunities.
• Coordinate logistics and international shipping to ensure timely delivery and cost-efficiency.
• Prepare and process purchase orders, follow up on outstanding deliveries, and resolve supply issues.
• Maintain effective communication with accounting to ensure timely payments to suppliers & on-time deliveries
• Ensure proper documentation and filing of proofs, samples, and artwork approvals for customer orders.
• Research new components and suppliers to support product innovation and cost-saving initiatives.
• Oversee and manage national rollouts, special events, and promotional projects.
• Ensure that all international purchases meet company standards for quality, cost, and delivery schedules.
• Liaise with customs and shipping companies to resolve any issues related to international imports & exports.
• Develop and maintain long-term, strategic relationships with key suppliers and vendors, ensuring a continuous supply of quality products at competitive prices.
• Regularly evaluate vendor performance through metrics such as price competitiveness, delivery times, and product quality.
• Conduct regular reviews of existing contracts and agreements, ensuring compliance with terms and renegotiating where necessary.
• Identify cost-saving opportunities and propose strategies to reduce procurement costs while maintaining product quality.
• Prepare regular procurement reports on spending, supplier performance, and procurement trends.
• Ensure all procurement activities comply with company policies, legal requirements, & industry regulations.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Address any supplier non-compliance issues or risks, and take corrective action as needed.
• Maintain proper documentation of procurement contracts, orders, and communications.
• Assist with Ad Hoc tasks as required

People

• Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Line Manager.

Compliance, risk and quality

• Ensure 100% compliance with company policies and procedures.
• Adhere to 100% compliance with health and safety regulations.
• Ensure 100% compliance with relevant laws and regulations.
• Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
• Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated facts and no numbers in formulas.
• Save and back up final versions and documents chronologically.
• Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
• Declare any conflicts of interest upfront.

Growth and new markets/products

• Assist with projects as directed.
• Follow measures and steps to achieve short, medium, and long-term company goals.
• Develop and maintain key customer relationships.

Qualifications

• 3 - 5 years’ experience within a procurement or purchasing related role
• Ability to analyse market trends and negotiate favourable terms with suppliers
• Must have a valid South African driver’s license
• Knowledge of international procurement, customs regulations, and logistics (Advantageous)

About Us

Winning Form was founded in 1987 and has since grown to become a prominent brand in South Africa. Over the years, Winning Form has expanded to include four other companies, SplashOut, Star Merchant, Star Bar & Café and Racing Distribution, making it a large and dynamic brand with a wide range of expertise.

The Winning Form Group has created an environment where our Team can thrive. We believe in fostering a culture of collaboration, innovation, and excellence. Our Team is made up of talented individuals who are passionate about their work and committed to delivering the highest quality results.

As a part of our Team, you will have the opportunity to work on exciting projects, collaborate with Team Members from different areas of the business, grow with our development plans and contribute to the success of the Wining Form Group.

Job Info

• Job Identification 1241
• Job Category Procurement
• Posting Date 01/28/2026, 10:32 AM
• Apply Before 02/28/2026, 10:32 AM
• Roster No

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