Personal Assistant / Team Administrator

Headhunters; Kariega; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment agency is seeking to employ an experienced Personal Assistant / Team Administrator in Kariega. The role requires 5+ years of experience in an administrative capacity, ideally in a corporate setting. Key responsibilities include managing calendars, coordinating travel arrangements, and supporting financial administration tasks. Ideal candidates will have excellent organisational skills and experience managing multiple priorities.

Qualifications

• Minimum of 5 years’ experience in an administrative or Personal Assistant role.
• Exposure to basic financial administration such as billing and invoicing.
• Proven ability to manage multiple priorities and deadlines.

Responsibilities

• Manage and coordinate calendars and appointments.
• Handle incoming calls and general enquiries.
• Organise travel arrangements including bookings.

Skills

5+ years experience in administrative roles

Financial administration skills

Ability to manage multiple priorities

Office Administration qualification

Education

Relevant qualification in Office Administration or Business Administration

Job description

Overview

Our Client, is seeking to employ an experienced Personal Assistant / Team Administrator, to their dynamic team based in Kariega.

Requirements

• Minimum of 5 years’ experience in an administrative or Personal Assistant role, ideally within a professional services or corporate environment.
• Exposure to basic financial administration such as billing, expense claims, and invoicing.
• Proven ability to manage multiple priorities and deadlines.
• Relevant qualification in Office Administration, Business Administration, or similar would be advantageous.

Responsibilities, but not limited to

Personal Assistant Duties

• Manage and coordinate calendars, appointments, and meetings.
• Handle incoming calls, correspondence, and general enquiries.
• Organise travel arrangements including bookings, itineraries, and visa requirements.
• Assist with travel cost claims ensuring vetting and approvals.
• Prepare meeting agendas, take minutes, and follow up on action items.

Team & Office Administration

• Provide day-to-day administrative support to the team and management.
• Maintain office filing systems (electronic and physical).
• Coordinate logistics for events, workshops, and team activities.
• Act as the central point of contact between branches, clients, and suppliers.
• Support HR with onboarding and administration of new staff members.

Financial Administration (light duties)

• Assist with billing and invoicing processes.
• Reconcile and check travel and expense claims.
• Process supplier invoices and liaise with finance team for payments.
• Support with generating financial reports when required.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.