Payroll Controller

Vector Logistics; Durban; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading logistics company in Durban seeks a Payroll Manager to oversee accurate payroll processing for a large workforce. The ideal candidate will have a diploma in accounting, 5 years of payroll experience, and advanced Excel skills. This full-time position offers a chance to work in a dynamic environment with a focus on payroll control, tax administration, and staff supervision.

Qualifications

• 5 years experience in a payroll function.
• Experience in a unionised, FMCG, Retail or similar large environment – advantageous.

Responsibilities

• Manage the end-to-end payroll function ensuring accuracy and compliance.
• Process the monthly payroll ensuring accurate deductions.
• Supervise and develop staff in payroll processes.

Skills

Excel – Advanced

Knowledge of NBCRFLI main agreement

Education

Diploma in Accounting or B.Com in Accounting

Tools

SAP

Job description

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To oversee and manage the end-to-end payroll function for a large, complex workforce, ensuring accuracy, compliance, and efficiency. This role partners with HR and other departments to optimise payroll processes, provide insightful reporting, and maintain exceptional service standards for all payroll-related matters.

Key Responsibilities

Payroll Control

• Receive and review information received for completeness, accuracy and authorisation.
• Process the monthly payroll ensuring that pension and other statutory and voluntary deductions has been accurately calculated, deducted and accounted for.
• Ensure that any correspondence relating to the payroll is properly actioned and filed.
• Manage the end to end processing of business unit payrolls.
• Liaise with staff and management on payroll related queries.
• Interpret awards/agreements and contracts in relation to overtime, shift allowances etc.
• Calculate and process termination payments.
• Process increases and calculate back pay.
• Assist the Payroll Manager with month-end consolidation.
• Ensure that payslips are produced accurately distributed to staff after checking for errors or omissions.
• Ensure that all amendments are properly recorded (filed) with good narratives and properly authorised.
• Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc as required).
• Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
• Supervise the opening, updating and maintenance of payroll records and files.
• Pay over to 3rd Party (e.g. Profile).
• Supervise the Time & Attendance function and all related time matters.
• Customer facing and take the lead on payroll processes.
• Support HR teams with ad hoc queries and payments.
• Prepare for audits and work with internal and external audit teams.
• Manage deadlines relating to payroll capture, submission, payment and reporting.

Tax Administration

• Manage the deduction of employee tax.
• Manage the request and processing of tax directives.
• Manage the issuance of IRP5/IT3(A) certificates.

Payroll Reporting

• Analyse and report regularly on the business unit payroll to the Payroll Manager.
• Maintain the currency of the various analytical reports designed to aid business understanding, including comparatives to prior years, business sectors and budget.
• On a monthly basis, analyse actual paid per employee by department, showing all relevant remuneration, allowance and deduction components.
• Compile and maintain leave, sickness and overtime reports.
• Compile the monthly regional headcount report with narratives regarding movements and employment types.
• Assist in departmental payroll budget preparation.
• Provide overtime provision reports to business units.

Staff Supervision

• Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Supervise staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Supervise staff leave and general time management issues in line with organisational deliverables and standards.
• Conduct performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.
• Delegation of duties when necessary.

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

• Diploma in Accounting or B.Com in Accounting.
• 5 years experience in a payroll function.
• Experience in a unionised, FMCG, Retail or similar large environment – advantageous.
• 1 year SAP experience.

Skills and Competencies

• Excel – Advanced.
• Knowledge and understanding of the NBCRFLI main agreement and related processes – advantageous.

We look forward to hearing from you!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance
• Industries
• Transportation, Logistics, Supply Chain and Storage

Durban, KwaZulu-Natal, South Africa 1 month ago