Office Co-ordinator and Receptionist

Noa Group; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A renewable energy company in Johannesburg is seeking an Office Coordinator & Receptionist to manage the reception area, provide administrative support, coordinate travel logistics, and assist with onboarding new employees. Ideal candidates have 3-5 years of experience in a similar role and strong communication skills. The position offers an opportunity to contribute to a dynamic team committed to clean energy solutions.

Qualifications

• 3-5 years experience in a Receptionist, Office Coordinator, or Office Manager role.
• Experience in a corporate or professional services environment preferred.

Responsibilities

• Manage the reception area and welcome visitors.
• Oversee day-to-day functioning and cleanliness of the office.
• Assist with travel arrangements and financial document management.
• Support onboarding of new employees and coordinate cultural events.

Skills

Administrative support

Professional communication

Organisation

Time management

Attention to detail

Problem-solving

Teamwork

Tech-savvy with MS Office Suite

Education

Matric (Grade 12)

Diploma or certificate in Office Administration

Job description

About NOA

NOA is an integrated renewable energy independent power producer, established to provide its customers with innovative and flexible solutions on their journey towards ‘Net Zero’ emissions and low-cost clean energy - by wheeling the energy generated by utility scale solar and wind generation facilities, augmented by battery energy storage systems.

Purpose

NOA is seeking a dynamic Office Co-ordinator & Receptionist to manage our small Johannesburg office and be responsible for:

• The smooth functioning of the reception area, welcoming visitors to the office.
• Providing a broad range of administrative support functions for the rest of the business, which include coordinating office communications, scheduling of meetings & events, and overseeing office related activities, ultimately ensuring that the Johannesburg office operates smoothly.
• Supporting the Johannesburg based team with travel arrangements.

Key Responsibilities

• Front Desk / Reception: Take responsibility for the reception area and welcoming of visitors to the office. Answering the telephone in a prompt and professional manner - being the voice of the company. Ensure that the reception area and meeting rooms are kept orderly.

• General Office Environment: Oversee the day-to-day functioning of the office, ensure that administrative processes run smoothly. Oversee the cleanliness of the office environment and the staff responsible for this task. Establish and implement office policies and procedures to maintain order and efficiency. Contribute to scheduling of meetings, office event planning and execution. Ensuring that visiting staff from NOA’s Cape Town office are allocated working spaces and meeting rooms (as required). Oversee office supplies and suppliers to ensure resources are procured and available when needed. Collaborate with HSE Officer to ensure a safe and clean work environment.

• Finance: Assist with booking flights, accommodation, vehicle rental and handle any other travel related logistics for the Johannesburg team. Assist the Finance team to obtain department manager approval for invoices and maintain a digital record of financial documents.

• People Team support: Support onboarding of new employees by arranging desks, equipment, access cards, parking and welcome packs. Assist the People team with any related recruitment activities. Collaborate with the People team to uphold office policies. Liaise with the People Team and Cape Town office manager to co-ordinate cultural events, townhalls and team functions.

• Other: Take minutes in meetings where requested. Prepare meeting rooms and manage technology requirements for presentations and video conferences. Liaise with IT support (where required) for IT related requirements and issues. Provide administrative support on special projects for departments (as needed). Any other relevant ad-hoc requests. Liaise with Cape Town Office Manager to support where needed.

Qualifications and Experience

• Matric (Grade 12) required.
• A diploma or certificate in Office Administration, Business Administration, or a related field is an advantage.
• 3–5 years’ experience in a similar Receptionist, Office Coordinator, or Office Manager role.
• Experience in a corporate or professional services environment preferred.
• Exposure to working with multiple teams and coordinating office operations.
• Tech-Savvy: Comfortable with MS Office Suite (Word, Excel, Outlook, PowerPoint) and able to quickly learn new office systems.

Behavioural Competence

• Professional Communication: Excellent verbal and written communication skills with a warm and welcoming manner.
• Organisation & Time Management: Strong ability to multitask, prioritise, and manage time effectively.
• Attention to Detail: Ensures accuracy in documentation, bookings, and office administration.
• Problem-Solving: Resourceful and proactive in dealing with issues as they arise.
• Team Player: Collaborative, supportive, and able to build positive relationships across the business.
• Professionalism: Maintains confidentiality and represents the company’s values at all times.

Please note that preference will be given to candidates in line with NOA’s diversity and inclusion policies.