Hr / Admin Assistant

Sabrina Li; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A dynamic company based in South Africa is seeking a tech-savvy HR/Admin Assistant. The ideal candidate will manage administrative tasks, support HR processes, and leverage technology for operational efficiency. This role offers a flexible work schedule with a part-time commitment of 6 hours daily. Candidates should have a Bachelor's degree in HR, strong communication skills, and experience with HRIS and project management tools. Join our team to contribute to a culture of innovation and excellence.

Benefits

Competitive salaries

Flexible remote work options

Performance bonuses

Qualifications

• 24 years of experience in administrative, HR, or operations support roles preferred.
• Hands-on experience with project management software and HRIS.
• Familiarity with AI tools for task management and writing.

Responsibilities

• Manage calendars and maintain internal documentation.
• Support onboarding/offboarding processes.
• Track employee metrics and generate reports.

Skills

Project management tools

HRIS platforms

Communication skills

Organizational skills

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS (BambooHR, Sage)

Google Workspace

ChatGPT

Job description

Why Should You Become a Part of Our Team?

Join Our Team & Enjoy Great Benefits :

• Competitive salaries and performance bonuses
• Special birthday treats to celebrate you
• Flexible remote work options to support productivity and work-life balance
• Pacific Time operating hours with flexible schedule accommodations

Exciting Opportunity in South Africa :

New position available in our South Africa team

We value your unique skills and eagerly anticipate your contributions

Our culture emphasizes empowerment, trust, and collaborative success

Comprehensive Training & Growth :

Training provided to ensure you have the necessary skills for your role

Ideal environment for self-starters with ample opportunities for growth

If you're a skilled, independent professional looking for a dynamic role, this position is made for you!

Role Summary :

We are seeking a highly organized and tech‑savvy HR / Admin Assistant to provide essential support to our Human Resources and Operations teams within a fast‑paced, fully remote legal environment.

The ideal candidate brings hands‑on experience with project management tools (such as ), HRIS and payroll systems, AI‑powered platforms, and has a strong grasp of creating clear, engaging learning and development content.

You will play a pivotal role in streamlining workflows, supporting all stages of the employee lifecycle, drafting and maintaining internal documentation and training materials, and leveraging technology to enhance overall operational efficiency.

This position is perfect for a proactive professional who enjoys balancing structure and innovation while contributing to the growth and scalability of people operations.

Key Responsibilities :

Administrative & Scheduling Support

Manage calendars, coordinate meetings, and maintain internal documentation across shared drives.

Track task deadlines and coordinate with internal teams to ensure timely follow‑through on assignments and requests.

Organize digital files and maintain recordkeeping protocols to support accuracy and accessibility.

HR Process & Records Management

Support the onboarding and offboarding process by maintaining checklists, tracking forms, and ensuring timely updates to internal systems.

Assist with monitoring timesheet submissions, leave requests, and staff availability tracking.

Maintain employee records and directories to support compliance and organizational clarity.

Generate regular reports on HR metrics, such as turnover rates, absenteeism, and recruitment pipeline status.

Technology & Workflow Coordination

Build and manage boards to track department workflows, project timelines, and onboarding schedules.

Input and manage HR data in systems such as Rippling or Sage, ensuring accuracy and confidentiality.

Use Google Workspace, Gmail, and communication tools like Dialpad and WeChat to streamline coordination across departments.

AI-Driven Communication & Process Optimization

Use tools like ChatGPT to draft SOPs, internal messages, and learning content for training initiatives.

Identify opportunities to automate recurring tasks and enhance administrative efficiency through AI or low‑code tools.

Assist with the creation and formatting of internal HR guides, job aids, and other development materials.

Professional Correspondence & Stakeholder Support

Act as a liaison between the firm and external stakeholders, delivering clear, professional, and timely communication to enhance relationships, foster trust, and encourage potential client connections.

Qualifications :

Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field is required.

24 years of experience in administrative, HR, or operations support roles, preferably in a professional services environment.

Proven experience using project management software (e.g., ), HRIS platforms (e.g., BambooHR, Sage), and payroll systems.

Familiarity with AI tools (e.g., ChatGPT) and a demonstrated ability to apply them for task management, writing, or automation.

Experience in drafting and editing learning and development content, SOPs, or onboarding guides.

Prior experience serving as a communication liaison for a business or department, regularly interacting with internal and external stakeholders to advance initiatives, track deliverables, and ensure alignment across teams.

Strong organizational skills and attention to detail with the ability to manage sensitive information confidentially.

A proactive, solutions‑oriented mindset with the ability to anticipate needs and independently follow through on tasks.

Compensation Package

Monthly Compensation :

USD $ $ (approx. ZAR 10, ZAR 16,), based on experience and qualifications (with a part‑time commitment of 6 hours a week).

Full‑time offers will be adjusted accordingly.

Holiday Pay :

Paid U.S. federal holidays; South African holiday bonuses after 12 months.

Performance Bonuses :

Available based on defined KPIs.

Remuneration Reviews :

Regular compensation reviews to reflect contribution and market trends.

Growth Opportunities :

Involvement in global projects, process optimization, and skills development initiatives.

Working Hours :

This role requires a part‑time commitment of 6 hours a day.

Working hours will be 8 : 00 AM 2 : 30 PM Pacific Daylight Time (5 : 00 PM 11 : 30 PM South African Standard Time).

Full‑time offers may be considered for exceptional candidates and working hours are negotiable upon completing the probationary period.

Application Process :

To be considered for this position, you will be asked to submit the following materials at various stages of the recruitment process :

• Resume / CV: A comprehensive overview of your qualifications and work history.
• Short Video: You will be required to describe a situation where you used a digital tool such as , ChatGPT, or any other platform to improve your workflow or support a team project.
• Portfolio of Work: If you have experience creating HR or Learning & Development content (e.g., onboarding guides, SOPs, or internal training materials), a portfolio or work samples will be requested for review.
• Proof of Qualifications: Academic transcripts and / or certificates may be requested during the later stages of the hiring process.
• Reference Checks: We may request professional references to validate your experience, work ethic, and alignment with our team values.

Additional Information

This is a fully remote position based in South Africa.

You will be contracted as an independent contractor and are responsible for your own tax compliance with SARS.

A 3‑month probationary period applies, during which your performance will be evaluated.

We are an equal opportunity employer and welcome applicants from all backgrounds.

Join our team and contribute to a culture of innovation, support, and operational excellence.

We look forward to hearing from you!

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