Executive Assistant

nuvorm; Stellenbosch; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A collaborative architecture and design practice in Stellenbosch is seeking an Executive Assistant to provide high-level administrative support to the director and leadership team. This hybrid role involves managing schedules, coordinating meetings, and handling correspondence. Ideal candidates will have proven experience in executive support and excellent communication skills, along with a keen attention to detail. This position offers a dynamic work environment combining in-office collaboration with remote flexibility.

Qualifications

• Proven experience in Executive Administrative Assistance or high-level Executive Support.
• Strong organisational skills with the ability to prioritise tasks and manage deadlines.
• Excellent written and verbal communication skills.
• High level of attention to detail, discretion, and confidentiality.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate engagements.
• Prepare and manage expense reports, invoices, and financial administration.
• Monitor and manage email correspondence, prioritising urgent matters.
• Prepare documents, reports, and presentations as required.
• Maintain organised digital and physical filing systems.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in office software

Job description

Company Description

Nuvorm is a collaborative architecture and design practice with strong local and international experience in commercial development. We focus on creating thoughtful, resilient spaces through a highly collaborative and interdisciplinary approach, delivering tailored solutions that positively shape the environments where people live, work, and play.

Role Description

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and executive support to the director and leadership team. This hybrid role, based in Stellenbosch, combines in-office collaboration with remote flexibility.

The Executive Assistant will play a key role in the smooth operation of the practice by managing schedules, coordinating meetings, handling correspondence, and supporting financial and operational administration. This position is ideal for someone who enjoys working closely with decision-makers and taking ownership in a fast-paced, design-led environment.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate internal and external engagements
• Prepare and manage expense reports, invoices, and basic financial administration
• Monitor and manage email correspondence, prioritising and flagging urgent matters
• Prepare documents, reports, and presentations as required
• Maintain organised digital and physical filing systems
• Support executives with day-to-day organisational and operational tasks
• Provide general and ad hoc administrative support to the practice

Qualifications & Experience

• Proven experience in Executive Administrative Assistance or high-level Executive Support
• Strong organisational skills with the ability to prioritise tasks and manage deadlines
• Excellent written and verbal communication skills
• Proficiency in office software and scheduling/documentation platforms
• High level of attention to detail, discretion, and confidentiality
• Ability to work independently and collaboratively in a hybrid environment
• Prior experience in an architecture or design practice is advantageous

How to Apply

Please submit your CV and a brief summary of your experience and availability to [e-mail]