Debtors Clerk

Time Personnel; Wes-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment firm is seeking an experienced Debtors Clerk in Brackenfell, Cape Town. The ideal candidate will have 3-5 years of experience in debtors/accounts receivable, proficiency in advanced MS Excel, and strong communication skills. Responsibilities include managing the full debtors function, preparing billing, and ensuring timely follow-up on payments. This role requires excellent organisational abilities and the ability to handle high volumes of documentation under pressure.

Qualifications

• 3 – 5 years of debtors/accounts receivable experience.
• Strong understanding of the full debtors function.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Manage the full debtors function effectively.
• Prepare billing and ensure timely follow-up on payments.
• Conduct performance and credit checks for new debtors.

Skills

Computer literacy: MS Word, MS Excel (advanced)

Excellent communication skills

Ability to process high volumes of paperwork

Methodical follow-up processes

Planning and organisational skills

Education

Grade 12

Bookkeeping/accounting qualification

Tools

Sage Evolution ERP

Other ERP systems

Job description

Debtors Clerk job vacancy in Brackenfell, Cape Town.

Do you have experience in the full Debtors function? Our client in the Northern Suburbs of Cape Town is seeking an experienced, detail-oriented professional to manage the full debtors function.

The position requires excellent organisational abilities and strong time management skills to efficiently handle high volumes of documentation.

If you are a confident communicator, especially when it comes to following up on payments, this role is ideal for you.

Requirements:

• Grade 12, and a bookkeeping/accounting qualification will be an advantage
• 3 –5 years of debtors/accounts receivable experience
• Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
• Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
• Strong understanding of the full debtors function
• Be able to process high volumes of paperwork accurately within set deadlines
• Excellent communication skills are essential, both verbal and written
• Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary
• Methodical, and understand the follow-up and follow-through process
• Excellent planning, organisational and time management skills (able to multitask and prioritise)
• Ability to work well under pressure, and understands the importance of deadlines
• Be prepared to work overtime from time to time

Duties and Responsibilities:

• Obtaining of relevant information required for billing purposes
• Preparation of billing and sending it on for approval
• Posting of all invoices and credit notes relating to debtors once approved
• Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
• Regular follow-up and reporting on outstanding debtors and expected payment dates
• Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
• Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
• Performance of credit checks required for new debtors
• Confirming/checking of Trade reference info and assisting with Trade references
• Sending account approval letters to customers
• Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
• Assisting with billing and debtor-related queries
• Assistance with audit process and selections about debtors
• Sending of monthly ageing, and managing alerts in order to escalate where needed