Creditors Clerk

RCL FOODS; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading food company in Pretoria is seeking an experienced Creditors Clerk to maintain supplier records and manage invoice processing. Key responsibilities include ensuring compliance with VAT legislation, matching invoices with Syspro receipts, and addressing creditor queries. Applicants need at least a Matric certificate with mathematics and accountancy, 2-3 years of relevant creditors experience, and familiarity with Syspro software. This is a permanent role located in Pretoria West, Gauteng.

Qualifications

• Matric with mathematics and accountancy is a must.
• 2 to 3 years of experience in creditors management.
• Hands-on experience in Syspro software.

Responsibilities

• Match invoices and credit memos with Syspro receipts.
• Ensure compliance with VAT legislation.
• Prepare and reconcile creditors' statements.

Skills

Matric with mathematics and accountancy

Creditor experience (2 to 3 years)

Relevant Syspro experience

Tools

Syspro

Job description

Closing Date: 2026/01/31

Reference Number: RCL260120-1

Company: RCL Foods

Job Title: Creditors Clerk

Functions: BSO

Job Type Classification: Permanent

Location: Pretoria West, Gauteng, South Africa

Job Description

RCL FOODS is on the hunt for an experienced Creditors Clerk to join our dynamic team, based at our Pretoria West site in Gauteng. The successful incumbent will be responsible for maintaining the records of every supplier (vendor) that enters into a transaction with the Group.

Minimum Requirements

• Matric with mathematics and accountancy
• 2 to 3 years creditors experience
• Relevant Syspro experience

Duties & Responsibilities

Invoices And Credit Memo Processing

• Oversee the matching of invoices / credit memo’s with Syspro receipts in the GR/IR account.
• Oversee the checking of invoices / credit memo’s to ensure compliance with VAT legislation.
• Oversee the capturing of invoices / credit memo’s into the Syspro system.
• Ensure supplier quantity and price charges reconcile and are allocated to the correct contract and reflect the correct payment terms.
• Investigate and resolve any differences between supplier statements, invoices and Group receipts and/or purchase orders.
• Where down payments exist, initiate the clearing of down payments with the Creditors Controller.
• Ensure supplier invoices and supplier statements are correctly collated.
• Prepare creditors reconciliations and reconcile creditor statements to Accounts Payable trial balance and payment due.

Query Management

• Solve all creditor queries and liaise with affected individuals to ensure communication of the solution.
• Follow up and resolve long outstanding queries with suppliers.
• Resolve queries identified by Creditor Administration Clerks and drive the process until queries are resolved.

General Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.

Information And Data Management

• Ensure team members accurately and regularly capture data onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

Teamwork And Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.