Conveyancing Secretary

Pillango Placements; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading legal firm in Johannesburg is seeking an experienced Conveyancing Secretary to manage residential and commercial bond matters. The ideal candidate will have over 35 years of experience, strong stakeholder communication skills, and a solid understanding of Deeds Office procedures. The position offers a salary between R25k - R28k CTC per month, depending on qualifications and experience.

Qualifications

• 35+ years as a Conveyancing Secretary focused on bond registrations and cancellations.
• Solid knowledge of Deeds Office practice.
• Proven SLA delivery and high-volume file management.

Responsibilities

• Manage bond files from instruction to registration.
• Draft and check bond documents and prepare bundles for lodgement.
• Liaise with banks, clients, and estate agents.

Skills

Attention to detail

Verbal communication

Written communication

Planning and prioritization

Problem-solving

Education

Matric

Conveyancing certificate or relevant tertiary qualification

Tools

Lexis Convey

MS Office (Word/Excel/Outlook)

e4 / bank portals

DeedsWeb / WinDeed

Job description

One role will focus on handling residential and commercial bonds, while the other will specialise in bond cancellations.

We’re seeking an experienced Conveyancing Secretary to run end-to-end residential and commercial bond matters on bank panels for Nedbank, Standard Bank, FNB / RMB, and ABSA. The role requires confident stakeholder communication across banks, clients, and deeds offices.

Key Responsibilities

• Open, manage, and drive bond files from instruction to registration and final account.
• Draft and check bond documents, consents, resolutions, powers, and guarantees; prepare bond and transfer bundles for lodgement.
• Obtain and verify FICA, rates / levy / transfer duty figures, bond instructions, and cancellation figures; manage compliance throughout.
• Liaise daily with banks (portals), clients, estate agents, and correspondents; clear conditions and resolve queries proactively.
• Book, track, and follow up on lodgements, withdrawals, re-lodgements, and registrations; manage prep and execution of documents.
• Capture updates on conveyancing systems; maintain accurate diaries, notes, and status reports for attorneys and clients.
• Draft pro-forma / final accounts, reconcile trust transactions, and close matters within SLA.
• Uphold firm, bank, and Deeds Office requirements, ensuring quality, confidentiality, and POPIA compliance.

Bank & System Exposure (Required)

• Bank panels: Nedbank | Standard Bank | FNB / RMB | ABSA (demonstrable recent experience on at least two; all four advantageous).
• Platforms & tools: e4 / bank portals, Lexis Convey (or equivalent), DeedsWeb / WinDeed, MS Office (strong Word / Excel / Outlook).

Experience & Qualifications

• 35+ years as a Conveyancing Secretary focused on bond registrations / bond cancellations within a law firm environment.
• Solid Deeds Office practice knowledge (lodgement, prep, notes, and registration timelines).
• Proven SLA delivery and high-volume file management.
• Matric essential; conveyancing certificate or relevant tertiary advantageous.
• Excellent English (Afrikaans or another SA language beneficial).

Competencies

• High attention to detail, accuracy under pressure, and reliable follow-through.
• Professional client manner; clear written and verbal communication.
• Strong planning, prioritisation, and deadline discipline.
• Team-oriented with sound judgment and problem-solving initiative.

KPIs / SLAs

• Instruction-to-registration cycle times per bank.
• First-time-right document quality and low note rates.
• On-time lodgement / re-lodgement and proactive condition clearing.
• Accurate billing, trust reconciliation, and tidy file closure.

The salary bracket for the role is around R25k - R28k CTC p / m (Neg). The offer will be market related aligned with qualifications, skills, and level of experience.

Please apply online in the link provided. We do not consider CVs via Whatsapp or email.