Administrator

Signa Opportunity; Noord-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A student accommodation service seeks an Intern Administrator to support the accommodation team with various administrative and operational tasks. Ideal candidates are unemployed South Africans aged 18-34, with Matric and a preference for business administration qualifications. Responsibilities include maintaining records, assisting with room management, and supporting event organization. This role offers hands-on experience in a student-focused environment, with opportunities for learning and development.

Qualifications

• South African unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Willingness to learn and take on new tasks.

Responsibilities

• Assist with filing, data entry, document preparation, and office organization.
• Help maintain accurate student records and booking information.
• Support the processing of check-ins/check-outs.
• Log maintenance requests and follow up on outstanding issues.
• Ensure information is handled confidentially.

Skills

Strong organizational skills

Time-management skills

Good communication

Interpersonal abilities

Basic IT skills (Microsoft Office, Google Workspace)

Education

Matric

Course in business administration, public administration, hospitality, social sciences

Job description

About the role

The Intern Administrator will support the accommodation team with administrative and operational tasks, including record keeping, office organization, event support, and basic reporting. This role provides hands‑on experience in administration, teamwork, and student services within a dynamic, student‑focused environment.

Administrative Support

• Assist with filing, data entry, document preparation, and office organization.
• Help maintain accurate student records, room allocations, and booking information.
• Support the processing of check‑ins, check‑outs, and room inspections.
• Update digital systems, spreadsheets, and internal databases.
• Assist during busy periods such as move‑in days and event registrations.

Operational Support

• Help log maintenance requests and follow up on outstanding issues.
• Assist with organizing accommodation events, tours, and orientation activities.
• Prepare noticeboards, signage, and communication materials for residents.
• Monitor stock of office supplies and assist with ordering when needed.

Compliance & Record Keeping

• Ensure information is handled confidentially and securely.
• Support staff with basic reporting and audits (health & safety, inventory, room condition reports).
• Follow organizational policies and procedures at all times.

Team Collaboration

• Work closely with accommodation managers, reception staff, and student support teams.
• Attend training sessions, staff meetings, and shadow various roles to build skills.
• Offer general assistance to the team as required.

Minimum Requirements

• South African unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Recently completed a course in business administration, public administration, hospitality, social sciences, or a related field (preferred but not essential).
• Strong organizational and time‑management skills.
• Good communication and interpersonal abilities.
• Basic IT skills, including Microsoft Office or Google Workspace.
• Willingness to learn and take on new tasks.

Desired Attributes

• Friendly, approachable, and supportive attitude toward students.
• Ability to work in a fast‑paced environment.
• Problem‑solving mindset and proactive approach.
• Interest in student housing, customer service, or administrative work.

Working Conditions

• Based within a student accommodation office.
• May require some weekend work during peak periods.
• Work is supervised, with opportunities for learning and development.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.