Administrative Assistant -

Sagan Recruitment; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

An innovative remote company is seeking an Administrative Assistant to provide crucial operational and organizational support. This role involves managing travel logistics, maintaining CRM data, and reconciling expenses. Ideal candidates should possess a Bachelor's degree in Business Administration or Finance, alongside a strong proficiency in Microsoft Office and 1-2 years of relevant experience. The position offers a monthly salary of $1280 to $1600 USD and the opportunity to work in the dynamic biotech and life sciences sector.

Qualifications

• 1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Interest in the biotech & life sciences industry is a plus.

Responsibilities

• Maintain and update the CRM system daily, ensuring accurate and timely data entry.
• Reconcile high-volume expenses and process reports efficiently.
• Arrange comprehensive travel logistics (flights, accommodations, transportation).

Skills

Attention to detail

Analytical skills

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in Business Administration or Finance

Tools

Expense processing systems (Expensify, Concur)

Job description

Job Title : Administrative Assistant

Location : Remote (EST Time Zone)

Salary Range : Up to 1600 USD

Work Schedule : Monday - Friday 9:00 AM to 5:00 PM (EST)

NOTE : INDEPENDENT CONTRACTOR POSITION

Company Overview :

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses by connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company :

Sagan operates in the biotech & life sciences industry, supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview :

We are seeking a versatile and detail-oriented Administrative Assistant to provide operational, administrative, and organizational support. The ideal candidate will thrive in a fast-paced remote environment, managing administrative processes, expense reconciliation, and CRM updates, while ensuring seamless executive support.

Key Responsibilities :

• Maintain and update the CRM system daily, ensuring accurate and timely data entry.
• Reconcile high-volume expenses and process reports efficiently.
• Arrange comprehensive travel logistics (flights, accommodations, transportation).
• Maintain and update senior management's contacts, ensuring key relationships are documented.
• Generate travel invoices for portfolio companies as needed.
• Perform additional administrative tasks as assigned.

Qualifications :

• 1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
• Bachelor's degree in Business Administration or Finance.
• Familiarity with expense processing systems (Expensify, Concur, or similar).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Interest in the biotech & life sciences industry is a plus.

Resume Submission Guidelines :

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG / PNG), or Word documents (DOC / DOCX) to prevent your application from being overlooked.

Important : For timely processing, both your resume and introductory video must be submitted in English.

Key Skills : Generator, Accommodation, Football, Advertising, Architectural Design

Employment Type : Full Time

Experience : 1-2 years

Vacancy : 1

Monthly Salary Range : 1280 - 1600 USD