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3,375

Facilities jobs in Singapore

Project Admin Executive

Pro-Matrix Pte Ltd

Singapore
On-site
SGD 60,000 - 80,000
8 days ago
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CMMS Engineer (6 months contract)

NO DEVIATION PTE. LTD.

Singapore
On-site
SGD 80,000 - 100,000
8 days ago

HR & Admin Assistant Manager #ESY

RECRUIT EXPRESS PTE LTD

Singapore
On-site
SGD 50,000 - 70,000
8 days ago

Building Maintenance Technician

SUTL MARINA DEVELOPMENT PTE. LTD.

Singapore
On-site
SGD 20,000 - 60,000
8 days ago

Facility Project Lead & Senior Engineer

FU YU CORPORATION LIMITED

Singapore
On-site
SGD 60,000 - 80,000
8 days ago
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Assistant Facility Manager / Senior Engineer

FU YU CORPORATION LIMITED

Singapore
On-site
SGD 60,000 - 80,000
8 days ago

Pharma Maintenance Planner — GMP-CMMS Focus

INTEGRITY PARTNERS PTE. LTD.

Singapore
On-site
SGD 40,000 - 60,000
8 days ago

Maintenance Executive / Pharma / Up to SGD 4,000

INTEGRITY PARTNERS PTE. LTD.

Singapore
On-site
SGD 40,000 - 60,000
8 days ago
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Site Operations & Safety Lead

FIRST SIGHT INTERNATIONAL PRIVATE LIMITED

Singapore
On-site
SGD 60,000 - 80,000
8 days ago

Receptionist

HYPERSCAL SOLUTIONS PTE. LTD.

Singapore
On-site
SGD 30,000 - 40,000
8 days ago

Relief Teacher (Maths) - Maternity Cover

THE WINSTEDT SCHOOL PTE. LTD.

Singapore
On-site
SGD 20,000 - 60,000
8 days ago

Senior Office & HR Operations Lead

RRecruiter

Singapore
On-site
SGD 20,000 - 60,000
9 days ago

Senior/Admin Officer

RRecruiter

Singapore
On-site
SGD 20,000 - 60,000
9 days ago

AVP, Relationship Manager - High Net Worth Segment

LIGHTHOUSE CANTON PTE. LTD.

Singapore
On-site
SGD 80,000 - 110,000
9 days ago

Lead Patient Transporter & Team Supervisor

ISS FACILITY SERVICES PRIVATE LIMITED

Singapore
On-site
SGD 20,000 - 60,000
9 days ago

Fire & Workplace Safety Leader for Next-Gen Hospital

National University Polyclinics

Singapore
On-site
SGD 80,000 - 120,000
9 days ago

Manager, Operations (1-yr Contract)

Ren Ci Hospital

Singapore
On-site
SGD 60,000 - 80,000
9 days ago

Kitchen Attendant

DYNAMIC SAFETY PTE. LTD.

Singapore
On-site
SGD 28,000 - 36,000
9 days ago

Fire safety manager (FSM)

IET PTE. LTD.

Singapore
On-site
SGD 60,000 - 80,000
10 days ago

Manager, Facility Maintenance

ALSTERN TECHNOLOGIES SINGAPORE PTE. LTD.

Singapore
On-site
SGD 60,000 - 80,000
10 days ago

Lead Automation Systems Engineer

ROVISYS ASIA COMPANY PTE. LTD.

Singapore
On-site
SGD 60,000 - 80,000
11 days ago

BIM Manager (Construction)

PARK AND PARTNERS CONSULTANCY PTE. LTD.

Singapore
On-site
SGD 80,000 - 120,000
11 days ago

Cloud Adoption Engineer (DCS/CH)

ST Engineering Cloud & Data Centre Solutions Pte Ltd

Singapore
On-site
SGD 48,000 - 65,000
11 days ago

Hospital Portering Operations Supervisor

ISS FACILITY SERVICES PRIVATE LIMITED

Singapore
On-site
SGD 60,000 - 80,000
11 days ago

Senior / Executive / Assistant Manager, Service and Operations (Clinic)

National University Polyclinics

Singapore
On-site
SGD 80,000 - 100,000
11 days ago

Top job titles:

Media jobsPsychologist jobsAssistant Teacher jobsLaw jobsIt Manager jobsSite Engineer jobsQuality Assurance jobsAeronautical Engineer jobsPreschool jobsMaintenance jobs

Top companies:

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Similar jobs:

Facilities Management jobs
Project Admin Executive
Pro-Matrix Pte Ltd
Singapore
On-site
SGD 60,000 - 80,000
Full time
8 days ago

Job summary

A project management firm in Singapore is seeking an Administrative Coordinator to provide essential support for project execution. You will collaborate with the Project Director and Manager to ensure project requirements are met and timelines adhered to. Responsibilities include communication with stakeholders, budget tracking, and documentation management. Experience with Autodesk Construction Cloud is a plus. This role requires strong organizational skills and a proactive approach to administrative efficiency.

Qualifications

  • Good knowledge of project documentation.
  • Experience in administrative processes as per ISO standards.

Responsibilities

  • Collaborate with team leaders to understand project requirements.
  • Facilitate communication with various stakeholders.
  • Monitor project budgets and track expenses.
  • Ensure effective scheduling and documentation management.

Skills

Project management coordination
Communication skills
Resource allocation
Administrative process improvement
Vendor negotiation
Budget monitoring
Documentation management
Digitalization project participation

Tools

Autodesk Construction Cloud (ACC)
Job description
  • Collaborate with Project Director and/or Project Manager to understand the project requirements and timelines. Provides administrative support to project team, including project preliminaries, site setup, scheduling meetings, maintaining project documentation via digital platforms, project progress claim etc.
  • Ensure seamless communication and coordination between different project stakeholders.
  • Assist in resource allocation for projects, includes testing equipment and facilities.
  • Coordinate with various departments internally to fulfil project resource needs.
  • Administrative process improvement. Evaluate and enhance administrative processes according to ISO requirements to increase efficiency and effectiveness.
  • Implement best practices in project administration to streamline workflow.
  • Oversee the creation and maintenance of project documentation, including plans, schedules, reports in SharePoint. Ensure compliance and document management according to retention policies.
  • Facilitate communication between project teams, management and other stakeholders (including Corporate Division).
  • Assist Asst. Admin Manager/ Admin Manager to organize Weekly Project Operation Meeting, ensure effective communication and reporting.
  • Collaborate with Project Director and/or Project Manager to monitor project budgets and work with Finance for payment plans. Track project-related expenses and assist in budget reconciliation. Report on budget variances and work on cost-saving initiatives.
  • Liaise with vendors and suppliers for project-related services and supplies. Negotiate terms and conditions to ensure cost effectiveness and timely service. Evaluate vendor performance and address issues as needed.
  • Actively participate in digitalization project as project members to contribute to the overall success of company transformation.
  • Participate in ISO related activities as Steering Committee and Internal Auditor to ensure efficiency and effectiveness of the management systems.
  • Good knowledge of project documentation.
  • Good knowledge of Autodesk Construction Cloud (ACC).
  • Provide ad-hoc supports to Division.
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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.

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