Senior Admin Officer

RRecruiter; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Office Operations & Facility Management professional to oversee daily operations and provide comprehensive administrative support. The role includes managing facility maintenance, coordinating employee management, and organizing company events. Ideal candidates should possess strong organizational skills and experience in managing office operations. If interested, please submit your resume with your current and expected salary, as well as availability.

Qualifications

• Experience in office operations and facility management.
• Proficient in employee benefits administration.
• Strong organizational and communication skills.

Responsibilities

• Oversee daily office operations and provide administrative support.
• Manage facility maintenance and procurement of office supplies.
• Coordinate business travel arrangements and company events.

Skills

Office operations management

Facility management

Employee management

Procurement

Event coordination

Security protocols

Job description

Job Description

Office Operations & Facility Management

• Oversee daily office operations and provide comprehensive administrative support.
• Manage facility maintenance, including repairs of office equipment, air-conditioning, and safety systems (fire extinguishers/sprinklers).
• Coordinate fleet management, including maintenance of company vehicles and petrol card administration.
• Handle procurement of office stationery and pantry supplies.
• Manage mailing services, newspaper subscriptions, and electricity usage records.
• Coordinate document archiving and disposal of outdated records.
• Act as the primary liaison with Building Management regarding lease agreements, parking, and office renovations.
• Raise Purchase Orders (PO) for necessary office expenses.

HR Support & Employee Management

• Monitor and maintain employee attendance records.
• Coordinate training programs and maintain up-to-date training logs.
• Administer employee benefits, including dental entitlements, medical insurance, and company insurance policies.
• Organize annual health screenings for staff.
• Oversee internship programs and related administrative tasks.

Travel, Events & Expat Support

• Coordinate business travel arrangements, including flight bookings, hotel accommodations, and visa applications.
• Organize company events such as annual dinners, quarterly meetings, and food coordination.
• Provide tenancy support to expatriate staff, resolving housing-related issues (e.g., electrical or AC repairs).

Security & Compliance

• Maintain office security protocols.
• Ensure proper filing and management of company contracts and legal agreements.

For interested applicants, kindly send your resume in Word/PDF format to include the following in your resume including:

1. Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Dianne T. Magalit | R23118479

RRecruiter Pte. Ltd. | 18C9514