Receptionist

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A community-centric social service agency is seeking a Receptionist to manage front-desk operations and provide essential administrative support. The ideal candidate should possess strong communication and organizational skills along with at least one year of relevant experience. Responsibilities include greeting visitors, handling inquiries, coordinating appointments, and maintaining confidentiality in a fast-paced environment. This role is crucial for ensuring a welcoming atmosphere for clients at the center.

Qualifications

• At least 1 year of relevant experience preferred.
• Compassionate and patient individual able to maintain confidentiality.

Responsibilities

• Greet clients and visitors in a warm manner.
• Manage phone calls, emails, and mail.
• Assist with maintaining staff contact list and client records.
• Ensure the reception area is tidy and well-stocked.

Skills

Strong communication skills

Organizational skills

Proficient in Microsoft Office Suite

Ability to multitask in a fast-paced environment

Education

GCE 'O' Level or NITEC in Business Admin Services

Job description

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

As the first point of contact for the department, the Receptionist plays a vital role in creating a welcoming, calm and professional environment for visitors and staff. This role is responsible for managing front-desk operations, handling enquiries, coordinating appointments, and providing essential administrative and facility support to ensure the smooth day-to-day running of the centre.

RESPONSIBILITIES

Front Desk Management

• Greet clients and visitors in a warm and professional manner.
• Address inquiries about services and direct visitors accordingly.
• Manage phone calls, emails, and mail.
• Handle deliveries and efficiently distribute correspondence.

Administrative Support

• Assist with maintaining staff contact list and client records in line with confidentiality policies.
• Coordinate staff appointments and meeting room bookings.
• Assist with meeting room setups whenever required.

Facility Management

• Ensure the reception area is tidy and well-stocked with necessary supplies.
• Monitor office equipment and arrange for maintenance when required.

QUALIFICATIONS

• GCE "O" Level or NITEC in Business Admin Services or other relevant qualifications.
• At least 1 year of relevant experience preferred.
• Proficient in Microsoft Office Suite.
• Strong communication and organizational skills.
• Compassionate, patient, and able to maintain confidentiality.
• Ability to multitask in a fast-paced environment.

OTHER INFORMATION

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity. #LI-DNI

Please note that your application will be sent to and reviewed by the direct employer - Allkin Singapore Ltd