HR & Admin Assistant Manager

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced HR professional to oversee HR operations, recruitment, employee relations, and staff development. The ideal candidate should possess a degree in Human Resource Management or Business Administration and have 3–5 years of relevant experience. Strong interpersonal skills, a good understanding of Singapore's employment laws, and proficiency in Microsoft Office and HRIS systems are essential. Interested candidates should apply by emailing their resume.

Qualifications

• Minimum 3–5 years of relevant experience in HR and Administration, including supervisory experience.
• Good understanding of Singapore employment laws and HR best practices.
• Organized, meticulous, and able to manage multiple priorities effectively.

Responsibilities

• Supervise daily HR and administrative functions.
• Manage the end-to-end recruitment process.
• Provide HR advice and support on policies and performance.
• Identify staff training needs and coordinate development programmes.
• Review payroll inputs and administer employee benefits.
• Supervise administrative staff and manage office processes.
• Prepare regular HR reports and participate in improvement projects.

Skills

Interpersonal skills

Communication skills

Problem-solving skills

Microsoft Office proficiency

HRIS systems proficiency

Education

Diploma or Degree in Human Resource Management or Business Administration

Job description

Job Scope

1. HR Operations & Administration

• Supervise and ensure smooth daily HR and administrative functions, including personnel records, attendance, and leave management.
• Review and update HR and Admin policies, procedures, and documentation to ensure compliance with statutory and organizational requirements.
• Maintain accuracy and confidentiality of employee data and company records.
• Oversee office administration matters such as maintenance, supplies and office equipment.

2. Recruitment & Manpower Planning

• Manage the end-to-end recruitment process including job postings, screening, interviews, and onboarding.
• Coordinate manpower planning with department heads to ensure timely fulfilment of staffing needs.
• Handle employment contracts, renewals, transfers, and re-employment matters.

3. Employee Relations & Engagement

• Provide HR advice and support to supervisors and employees on policies, performance, and employment matters.
• Manage staff grievances, counselling, and disciplinary matters in accordance with company policies and employment laws.
• Plan and implement employee engagement, welfare, and communication activities to enhance workplace morale and cohesion.

4. Staff Development

• Identify staff training needs and coordinate learning and development programmes.
• Maintain training records and monitor compliance with mandatory courses.

5. Compensation & Benefits Administration

• Review and verify payroll inputs, including overtime, allowances, and deductions.
• Administer employee benefits, medical claims, insurance, and statutory contributions (CPF, SDL, SHG).
• Assist in salary review, bonus exercises, and HR budget preparation.

6. Administration Management

• Supervise administrative staff and ensure efficient delivery of general office and facility management services.
• Oversee procurement of office supplies, vendor management, and renewal of service agreements.
• Support coordination of company events, meetings, and logistics arrangements.
• Ensure compliance with company policies related to administrative and operational matters.

7. HR Reporting & Projects

• Prepare regular HR and Admin reports (e.g. headcount, turnover, training, and administrative expenditures).
• Participate in HR and Admin improvement projects, such as HR system upgrades, process automation and policy reviews.
• Support internal and external audits related to HR and administration functions.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3–5 years of relevant experience in HR and Administration, including supervisory experience.
• Good understanding of Singapore employment laws and HR best practices.
• Strong interpersonal, communication, and problem-solving skills.
• Proficient in Microsoft Office and HRIS systems.
• Organized, meticulous, and able to manage multiple priorities effectively.

Interested candidates, please email your resume to [e-mail]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted