Tenant Coordination Assistant Manager (Fit Out)

Ikano-Retail; Petaling Jaya; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading retail management company located in Petaling Jaya is seeking a Fit-Out Manager. The role involves coordinating and managing tenant fit-out processes, ensuring compliance with standards, and liaising with contractors and tenants. Ideal candidates will possess a Diploma or Degree in Interior Architecture and at least 5 years of relevant experience. Proficiency in MS Office and CAD software is required, along with excellent verbal and written communication skills in English and Bahasa Malaysia. Join us to enhance a dynamic shopping environment.

Qualifications

• At least 5 years of experience in shopping centre fit-out.
• Familiar with local statutory compliances related to fit-out.
• Knowledge of building and construction standards.

Responsibilities

• Coordinate tenant fit-out and reinstatement processes.
• Monitor tenant design submissions for compliance.
• Liaise with leasing and facilities management.
• Manage Standard Operating Procedures for fit-out.
• Accountable for all tenant fit-out works.
• Handle contractor work permit approvals.

Skills

MS Office proficiency

CAD software

Verbal and written communication in English

Verbal and written communication in Bahasa Malaysia

Knowledge of sustainable practices

Education

Diploma/Degree in Interior Architecture or related disciplines

Job description

• Full-time

Company Description

GREAT place for shopping, leisure and meetings for my family and friends; with a GOOD MIX of retail offering that making every wishes AFFORDABLE.

Located at the heart of the upmarket and affluent Damansara neigbourhood,IPC Shopping Centre attracts a sophisticated customer profile and adjoins IKEA Damansara, one of the most successful stores in the IKEA family that ranks in the top 10 worldwide for footfall. We are one of the first to many shopping centres under Ikano Centre’s portfolio across the Southeast Asian region.

IPC Shopping Centre is a family-friendly shopping destination that is more than just shopping. It isSo Much More as there are more than just transactional experience. IPC is a place where people want to return to, over and over again. In IPC Shopping Centre, we strive to bring bright smiles and laughter to our shoppers.

Job Description

• Coordinate and manage all tenant fit-out and reinstatement between internal and external parties.
• Monitor and review submission of tenant design for full compliance with IPC Shopping Centre’s standard on design guideline, local legislation requirement and Ikano risk requirement, while adhering to fit-out schedule.
• Close liaison with leasing and facilities management on new tenant as well as tenant’s change request.
• Review and manage continuous improvement with respect to Standard Operating Procedure (SOP) i.e. Fit-Out Manual, relevant forms / checklist.
• Incumbent is to be fully accountable on all aspects of tenants’ fit-out works (from receiving of update from leasing, design submission until renovation work at site) while adhering to accomplishing within the stipulated challenging timeline.
• Responsible for fit-out gap finding and remedy closure amid pre-opening inspection.
• Sourcing of quotation, preparation of purchase order and invoice submission to Finance for ad-hoc works which are related to landlord provision.
• To keep up-to-date filing of fit-out related matters.
• Handling of contractor work permit approval, documentation and filing.
• Key person representative of the company on fit-out related matters between the company and the tenant.
• Other ad-hoc assignment as required.

Qualifications

• Diploma/Degree in Interior Architecture & Design or any other related disciplines
• Possess at least 5 years of working experience in shopping centre fit-out, facilities and equipment maintenance knowledge is an added advantage.
• Familiar with local statutory compliances related to fit-out.
• Proficient with MS Office, other Office applications and CAD software.
• Knowledge of building, construction and sustainable practices.
• Possesses good verbal and written in English and Bahasa Malaysia.