Specialist - CS

Vistra; Malaysia; On-site; MYR 150,000 - 200,000; Full time

Job summary

A global business support firm is seeking a Specialist - CS to handle corporate secretarial duties in Malaysia. The role offers a full-time position focused on compliance and documentation in various jurisdictions, requiring a degree or diploma in business administration or law. Ideal candidates will have strong communication skills, attention to detail, and experience in corporate secretarial works. Join us for a rewarding career at the forefront of global business support.

Benefits

Flexible hybrid working arrangement

Comprehensive medical insurance

Dental coverage

Wellness allowance

Competitive annual leave entitlement

Internal mentorship program

Qualifications

• Degree/Diploma in business administration or law or related fields.
• Recognized qualification in MAICSA/ICSA is an advantage.
• Prior experience in corporate secretarial works is an advantage.

Responsibilities

• Handle company secretarial matters for various jurisdictions.
• Ensure compliance with statutory reporting and corporate governance.
• Prepare minutes, resolutions, and statutory documents.

Skills

Good communication

Critical thinking

Problem solving

Meticulous attention to detail

Independence

Team player

Education

Degree / Diploma in business administration or law

MAICSA/ICSA qualifications

Job description

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It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as a Specialist - CS. Reporting to the Operations Manager, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Fund Services and its growth.

Key Responsibilities

• Handle company secretarial matters for various jurisdictions including offshore companies
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare/manage work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports)
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports)
• Drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports)
• Any other ad-hoc duties.

Key Requirements

• Degree /Diploma in business administration or law or related fields
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage
• Good communication, critical thinking and problem solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organise and prioritise work with minimum supervision
• Strong team player
• Prior experience in corporate secretarial works is an advantage.
• Experience in professional firms and in handling companies in various jurisdictions is an advantage
• Experience in handling listed companies is an added advantage. (For Public Listed support)
• Knowledge on fund structures and compliance would be an advantage (For Fund Corporate Secretarial support)

Company Benefits

At our Malaysia office, we believe in putting our employees’ well‑being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well‑being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!