Senior Human Resource Executive (Union Lifecycle Management)

F&B Nutrition Sdn. Bhd.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading food & beverage company in Selangor is seeking a Senior Human Resource Executive to manage union and employee relations. The role involves supporting the HR Manager with union engagement activities, ensuring compliance with labour laws, and managing grievances and disciplinary actions. The ideal candidate should have a Bachelor's degree in Human Resource Management and 3–5 years of HR experience related to industrial relations. Strong documentation and communication skills are essential for this position.

Qualifications

• 3–5 years of experience in HR with exposure to Industrial Relations.
• Knowledge of Malaysian Labour Laws and industrial relations procedures.
• Familiarity with disciplinary processes and grievance handling.

Responsibilities

• Support HR Manager in managing union management lifecycle and employee relations.
• Assist in administering compliance with collective agreements and labour laws.
• Manage disciplinary actions, grievances, and documentation during investigations.

Skills

Communication skills

Documentation skills

Coordination skills

Education

Bachelor’s Degree in Human Resource Management or related discipline

Job description

Senior Human Resource Executive (Union Lifecycle Management)

F&B Nutrition Sdn. Bhd. – Telok Panglima Garang, Selangor

This role supports the HR Manager in managing the union management lifecycle and day‑to‑day Industrial Relations (IR) and Employee Relations (ER) matters. The incumbent will assist in union engagement activities, ensure compliance with labour laws and collective agreements, and help maintain harmonious employer‑employee relations.

Union & Industrial Relations Support

• Assist the HR Manager in managing the union management lifecycle, including union recognition processes, engagement, consultation, and communication with employee representatives.
• Support preparations for collective bargaining, collective agreement renewals, and union meetings, including documentation and coordination.
• Assist in administering and monitoring compliance with collective agreements, labour laws, and company policies.
• Prepare IR‑related documents and provide support during discussions, conciliation meetings, or hearings with external authorities such as the Industrial Relations Department, Labour Department, and Trade Unions.
• Support management in handling union‑related matters by gathering information, preparing reports, and coordinating follow‑up actions.

Employee Relations & Case Handling

• Assist in managing disciplinary actions, grievances, and domestic inquiry processes in a fair, timely, and compliant manner.
• Support investigations, case documentation, and preparation of show‑cause letters and inquiry papers.
• Provide guidance to supervisors and managers on employee issues in accordance with company policies and procedures.
• Conduct spot checks, employee feedback sessions, and workplace observations to identify potential IR/ER issues early.

Documentation, Reporting & Compliance

• Maintain accurate and up‑to‑date records of union matters, disciplinary actions, grievances, and IR/ER cases.
• Assist in preparing IR/ER reports, trend analysis, and summaries for management review.
• Monitor updates to employment laws and IR practices and escalates relevant changes to the HR Manager.

Advisory & Coordination Support

• Support the HR Manager in advising line managers on IR/ER matters and policy interpretation.
• Assist in employee engagement initiatives to promote positive workplace relations.
• Coordinate communication between management and employee representatives when required.

General Responsibilities

• Contribute to team efforts by accomplishing related HR/IR tasks as assigned.
• Perform any other duties assigned by Management from time to time.
• Responsible for Food Safety matters by reporting any non‑conformance or food safety issues to the Food Safety Team Leader.

Are you the one?

• Bachelor’s Degree in Human Resource Management, Industrial Relations, or related discipline.
• Minimum 3–5 years of experience in HR with exposure to Industrial Relations and Union‑related matters.
• Working knowledge of Malaysian Labour Laws and basic industrial relations procedures.
• Familiarity with disciplinary processes, grievance handling, and domestic inquiry support.
• Exposure to union matters and collective agreements is an added advantage.
• Good documentation, coordination, and communication skills.
• Willingness to learn and work closely with the HR Manager on IR and union matters.