Senior HR & IT Administrator

Scania Malaysia; Shah Alam; Hybrid; MYR 100,000 - 150,000; Part time

Job summary

A leading transport solutions provider is searching for an HR & IT Administrator to support operational excellence in the Asia Hub. This part-time role requires two days of onsite presence in Shah Alam, Malaysia. Responsibilities include HR administration, IT support, vendor management, and general administrative support. The ideal candidate should possess strong communication skills and a Bachelor's degree. Working effectively in a dynamic environment with a proactive attitude is essential.

Qualifications

• Experience in recruitment support and planning.
• Good understanding of onboarding/offboarding processes.
• Ability to manage multiple tasks part time.

Responsibilities

• Support recruitment and planning for the Asian HUB.
• Coordinate laptop/workstation requests and IT support.
• Manage vendor contracts and negotiations.
• Provide general support to the TFS IT Asia Hub leadership team.

Skills

Strong interpersonal and communication skills

Strong administrative skills across HR and IT

Ability to work effectively in a dynamic environment

Fluent in English

Organized and detail-oriented

Education

Bachelor's Degree or Equivalent Level 6

Job description

Role Summary

The objective of the role as HR & IT Administrator is to support operational excellence. The HR & IT Administrator will support TRATON Financial Services IT with the Asia Hub team by delivering efficient administrative services, recruitment support and vendor management. This role ensures smooth day‑to‑day operations and compliance with TFS Asia Hub & TFS global processes. This is a part‑time position, 2 days a week, based in Kuala Lumpur, Malaysia. The role requires a proactive administrator who can foster strong cross‑functional relationships globally in a remote setting. Our Asian HUB is situated in Malaysia in Kuala Lumpur and has approximately 25 employees and consultants.

Job Responsibilities

The role consists of four main areas:

• HR Administration & Support
  Support recruitment and planning for the Asian HUB in close cooperation with TRATON Financial Services Managers and Management Team.
  Follow up on work balance and wellbeing.
  Support the development path for the existing and/or future resources within the HUB (including consultants with third‑party agencies) i.e. by coordinating trainings.
  Onboarding and offboarding of resources.
  Provide resources with support and advice.
  Secure administrative processes for all resources within the Asian HUB.
• IT Administration
  Coordinate laptop/workstation requests, replacements, and returns.
  Liaise with SCM IT and relevant vendors on user account creation, laptop setup, access rights, and IT tickets.
  Support procurement administration for IT assets, license renewals, etc.
  Conduct access reviews and general IT‑related administrative tasks.
• Vendor Management
  Negotiations and contract management primarily with our consultancy suppliers.
  Support vendor administration including purchase requests, invoice tracking, and contract documentation.
• General Administration
  Provide general support to the TFS IT Asia Hub leadership team on operational and administrative matters.
  Handle administrative coordination such as meeting logistics, travel arrangements, documentation preparation, and team communications.

The role will also have to be fully aligned with the TRATON & Scania global policies at all times. In your role you will report directly to Head of Solution Delivery in Sweden. You will be based in Kuala Lumpur on a local contract and may be required to travel in the region for business unit needs or globally for group requirements. Working hours, two days per week (9:00 AM – 6:00 PM) with a hybrid setup. Onsite presence at the Scania Malaysia office in Shah Alam is required as needed.

Desirable Experience & Qualifications

• Strong interpersonal and communication skills.
• Strong administrative skills across HR and IT.
• Able to work effectively in a dynamic environment with evolving processes.
• Good understanding of onboarding/offboarding processes and basic HR compliance requirements.
• Strong communication skills.
• Organized, detail‑oriented, and capable of managing multiple tasks part time.
• Fluent in English reading, writing and speaking.
• Comfortable working with other cultures in a remote setting.
• You are a social team player with a high level of integrity who works proactively and independently.

Education

• Bachelor's Degree or Equivalent Level 6