Senior HR Admin Executive

ULIAO SDN. BHD.; Puchong; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading E-commerce beauty company in Puchong is seeking an experienced Human Resources and Administration Executive. The role involves managing recruitment processes, overseeing daily office operations, and supporting payroll and employee development. Candidates should possess a Bachelor's degree in Business Administration or HR, along with 3-5 years of experience in HR roles. Proficiency in Mandarin and English is essential. This position promotes a positive work culture and strong employee relations.

Qualifications

• Minimum 3-5 years of experience in HR and administrative roles.
• Proficiency in Mandarin & English to liaise with stakeholders.
• Strong knowledge of local employment laws.

Responsibilities

• Manage end-to-end recruitment processes.
• Support payroll processing and benefits administration.
• Oversee daily office operations and ensure smooth functioning.

Skills

Strong organizational skills

Multitasking

Problem-solving

Communication skills

Interpersonal skills

HR compliance knowledge

Education

Bachelor’s degree in Business Administration or HR

Tools

MS Office Suite

HR software

Job description

Position: Full Time

Industry: Beauty & Wellness (E-commerce)

Location: Puchong

Responsibilities

• Manage end-to-end recruitment processes, including job postings, resume screening, interview scheduling, and candidate onboarding.
• Ensure new hires are equipped with all necessary resources, documentation, and information.
• Maintain accurate employee records and HR databases in compliance with Malaysia’s Personal Data Protection Act (PDPA).
• Support payroll processing and benefits administration, including EPF, SOCSO, and HRDF contributions.
• Assist with performance management, appraisals, and employee development programmes.
• Oversee daily office operations, ensuring smooth functioning and well-maintained facilities.
• Manage office supplies, equipment, and vendor relations.
• Coordinate meetings, appointments, events, and company-wide activities, including venue bookings and logistics.
• Maintain accurate records and files, both digital and physical.
• Assist in budget tracking, expense reporting, and administrative compliance.
• Serve as the first point of contact for employee queries and HR-related matters.
• Coordinate training sessions, workshops, and employee engagement initiatives.
• Support the development and implementation of HR policies in line with Malaysia’s Employment Act and MOM guidelines.
• Promote a positive work culture and maintain strong employee relations.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 3-5 years of experience in HR and administrative roles, preferably in Malaysia.
• Strong knowledge of local employment laws, HR practices, and compliance requirements.
• Excellent organizational, multitasking, and problem-solving skills.
• Proficient in MS Office Suite and HR software.
• Strong communication and interpersonal skills, with the ability to handle sensitive information with discretion.
• Proactive, detail-oriented, and able to work independently.
• Language: Proficient in Mandarin & English to liaise with regional stakeholders.

Established in Singapore in 2020, AI&MI Group is a beauty and wellness company offering nutritional food supplements and skincare products. With brands such as IEM skincare, ZIEHA nutritious food, OEBAI beauty and fashion, and LABIG beauty cosmetics, the AI&MI Group strives for absolute quality and positions itself at the premium tier. It aims to be the world’s most prestigious beauty and wellness (anti‑aging) group. At present, AI&MI Group operates subsidiaries in China, Malaysia, Singapore, Hong Kong, Canada, and the United States, with "IEM" being one of the world’s leading luxury skincare brands.

Application Instructions

Your application will include the following questions:

• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following Microsoft Office products are you experienced with?
• What’s your expected monthly basic salary?
• How many years' experience do you have in employee relations?
• Which of the following types of qualification do you have?
• How many years' experience do you have in Human Resources (HR)?
• How many years' experience do you have in industrial relations & employment law?

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