Sales & Operation Support Executive

SPX Cooling Technologies Malaysia Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading cooling technology company in Selangor, Malaysia, is seeking a detail-oriented professional to manage parts orders and procurement processes. The role involves creating Purchase Orders in SAP, coordinating with international manufacturing teams, and liaising with vendors and freight forwarders. The ideal candidate should possess strong order processing and vendor negotiation skills, with a proven track record in logistics coordination and administrative support. This is an excellent opportunity to contribute to a dynamic team in a rapidly evolving industry.

Qualifications

• Proven experience in processing parts orders and creating Purchase Orders in an ERP system.
• Ability to coordinate with international manufacturing teams effectively.
• Experience in sourcing and evaluating vendors.

Responsibilities

• Process parts orders and create Purchase Orders in SAP.
• Coordinate with manufacturing teams in China and the USA.
• Follow up on shipments and vendor documentation.
• Source and evaluate suitable vendors.
• Negotiate pricing with vendors and issue Purchase Orders.
• Liaise with freight forwarders for shipment arrangements.
• Manage packing lists, Bills of Lading, and delivery documentation.
• Update customer and vendor databases as needed.

Skills

SAP proficiency

Vendor negotiation

Logistics coordination

Order processing

Job description

Job Overview

Process parts orders and create Purchase Orders in SAP. Coordinate with manufacturing teams in China and the USA. Follow up on shipments, vendor documentation, and resolve discrepancies.

Intercompany Purchasing

• Process parts orders and create Purchase Orders in SAP.
• Coordinate with manufacturing teams in China and the USA.
• Follow up on shipments, vendor documentation, and resolve discrepancies.

Third-Party Procurement

• Source and evaluate suitable vendors.
• Obtain and assess quotations, negotiate pricing and terms, and issue Purchase Orders with proper documentation.

Logistics & Documentation

• Arrange shipments and liaise with freight forwarders.
• Prepare and manage packing lists, Bills of Lading (BL), Proof of Delivery (POD), certificates, and other shipment documents.
• Maintain accurate records and resolve delivery discrepancies.

Administrative Support

• Maintain and update customer and vendor databases.
• Verify invoices and release Sales Orders for Finance processing.
• Handle customer complaints (e.g., short shipment).
• Support delivery tracking meetings and monitor order status.