SALES ADMINISTRATION EXECUTIVE

IGB Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property development company in Kuala Lumpur is looking for a Sales Admin to assist in various day-to-day activities, including liaising with purchasers and solicitors. The ideal candidate should have a Diploma in Marketing/Business Administration and at least 2-3 years of experience in the property development sector. Proficiency in Mandarin is essential for effective communication with clients. This role involves updating reports, following up on payments, and managing documents, requiring strong organizational and time management skills.

Qualifications

• Minimum of 2-3 years' experience in Sales Admin within property development.
• Ability to communicate effectively in English, Malay, and Mandarin.

Responsibilities

• Assist Group Sales Admin with day-to-day activities.
• Liaise with purchasers and solicitors for document execution.
• Update data in KPKT HIMS system and submit reports.
• Prepare letters and billing reminders.
• Follow up on outstanding payments and loan drawdowns.

Skills

Time management

Follow-up skills

Communication in English

Communication in Malay

Communication in Mandarin

Ms Word proficiency

Ms Excel proficiency

Education

Certificate/Diploma in Marketing/Business Administration

Tools

KPKT HIMS system

Wiz developer system

Job description

Responsibilities

• To assist Group Sales Admin to handle day to day activities. (i.e. answer phone calls, attend walk in purchaser, attend dispatch boy for deliver and pick up of documents, collection & distribution documents for inter-department (when required), assists in posting of letter and etc.
• To liaise with purchaser and solicitor for execution of SPA, DMC, MOT and loan agreement.
• To update data in KPKT HIMS, system for eSPA & submit report.
• To prepare and send letters, progress billing, reminders and etc to the Purchaser/ Solicitors/ Financier.
• To follow up with purchaser for outstanding payments/ differential sum/ adjustment sum or documents.
• To follow up with Financier for loan drawdown.
• To follow up with Solicitors for stamped Agreements, Approved State Authority Consent, Financier's Letter of undertaking, registered title and etc.
• To record payments, prepare checklist to seek F/A confirmation and send receipts to Purchaser/ Financier.
• To handle HOVP, fix appointment, change utilities account to purchaser's name and etc.
• To prepare weekly and monthly report i.e SPA signing status, MOT status, Napic & KPKT.
• To maintain proper filling system to ensure traceability of documents and update data in system.

Job Requirements

• Possess a Certificate/Diploma qualification in Marketing/Business Administration or any relevant discipline.
• At least 2-3 years working experience in Sales Admin at Property development industry.
• Good command of English, Malay or Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Excellent in time management with good follow up skills.
• Good in Ms Word, Ms Excel, knowledge of KPKT HIMS system and Wiz developer system.