PURCHASING EXECUTIVE (SENIOR EXEC/EXEC)

Hextar Retail Berhad; Selangor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading food retailer in Malaysia seeks a specialist for ingredient sourcing and purchasing. Responsibilities include managing supplier relationships, negotiating costs, and ensuring compliance with food safety standards. The ideal candidate will have strong negotiation skills, familiarity with F&B ingredients and supply chains, and the ability to work in a fast-paced environment. This role is crucial for maintaining quality and cost-effectiveness in the procurement process.

Qualifications

• Familiar with F&B ingredients, market pricing, suppliers, and supply chain processes.
• Strong negotiation and vendor management skills.
• Ability to analyze costs and manage budgets.

Responsibilities

• Source and purchase raw ingredients and supplies.
• Monitor daily usage and adjust purchasing plans.
• Ensure compliance with food safety standards.
• Conduct supplier performance reviews.
• Prepare purchase orders and maintain documentation.

Skills

F&B ingredients knowledge

Negotiation skills

Vendor management

Analytical skills

Time management

Attention to detail

Ability to multitask

Job description

Responsibilities

• Source and purchase raw ingredients, beverages, packaging materials, and kitchen supplies, etc.
• Ensure all items meet the company’s quality, freshness, and food safety standards.
• Monitor daily usage and adjust purchasing plans based on sales, inventory levels, or seasonal trends.
• Monitor and follow up on pending orders with suppliers.
• Identify and evaluate suppliers specializing in F&B ingredients, fresh produce, frozen goods, and packaging, etc.
• Negotiate pricing, credit terms, and delivery schedules with existing and new vendors.
• Conduct regular supplier performance reviews, focusing on quality, consistency, and reliability.
• Ensure all purchases are cost-effective, delivered on time and meet quality standards.

3. Inventory Control

• Work closely with outlets/central kitchen/warehouse to check stock levels and forecast requirements.
• Prevent overstocking and wastage by ensuring optimal order quantities.
• Track expiry dates, batch numbers, and first-in-first-out (FIFO) compliance.

4. Quality & Compliance

• Ensure all purchased food and non-food items comply with food safety standards (e.g., HACCP, Halal, GMP).
• Verify supplier certification validity and ensure documentation is up to date.
• Ensure all purchases are cost-effective, delivered on time and meet quality standards.

5. Cost Management

• Conduct price comparisons to secure the best cost without compromising quality.
• Support menu costing and cost-reduction initiatives (e.g., alternative suppliers, bulk purchases).
• Analyse monthly purchasing expenses and highlight cost variances to management.

6. Documentation & Reporting

• Prepare purchase orders (POs), delivery scheduling, and receiving documentation.
• Maintain accurate databases for supplier pricing, product specifications, and agreements.
• Generate weekly or monthly purchasing and inventory reports for management.

7. Coordination with Operations

• Work closely with Outlet Managers, Chefs, and Central Kitchen teams to understand ingredient requirements.
• Respond promptly to urgent or last-minute purchasing needs.
• Assist in resolving delivery issues, missing items, or quality complaints.

Qualifications

• Familiar with F&B ingredients, market pricing, suppliers, and supply chain processes and quality standards.
• Good negotiation and vendor management skills.
• Cost-conscious and analytical.
• Good time management.
• Ability to work under pressure and multitask.
• Strong attention to detail and the ability to work in a fast-paced F&B environment.