Purchasing Executive

Only World Group; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading food and beverage company in Malaysia is seeking a Procurement Officer to manage sourcing and supplier relationships. The role involves checking PR status, executing purchase orders, and processing supplier invoices. Candidates should have a diploma or bachelor’s degree in Business Administration or Supply Chain Management, along with 2-3 years of procurement experience, preferably in the food and beverage industry. Strong negotiation skills and Mandarin fluency are required.

Qualifications

• 2-3 years of experience in procurement, preferably in the food & beverage industry.
• Can communicate well in English and Bahasa Melayu.
• Highly motivated to work towards set goals.

Responsibilities

• Check PR status in the system daily based on order & delivery.
• Execute end-to-end activities from PO creation until supplier delivery.
• Process supplier invoices and verify products delivered match requested delivery dates.

Skills

Mandarin speaker only

Good attitude

Strong interpersonal skills

Negotiation skills

Ability to work independently

Education

Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field

Job description

Responsible to check PR status in the system daily base on order & delivery

Execute end-to-end activities from PO creation until supplier delivery at OWG HQ and/or outlet

Process supplier invoices by attaching to PR, PO and its supporting document, verify products delivered by Supplier follows requested delivery date, clarify error/discrepancies and send to Finance for payment purposes promptly.

To liaise and maintain professional relationships with internal team members, outlets and suppliers and ensure correct coordination of order details, delivery schedule.

To conduct sourcing and obtain quotations from local and/or overseas supplier and prepare relevant cost comparisons to find the best value for OWG.

To verify the product sourced matched the description required by user to ensure correct product required by user via actual samples, pictures, product specs and other means necessary and ensure compliancy with regulatory and/or Halal requirements

To conduct sourcing for Food, Non-Food, Services, Technical, Spare Parts items for Outlets consumption and negotiate the best value and at the same time strives for cost savings.

To ensure proper and correct filing & documentation and correct distribution of documents to Finance Dept.

To prepare periodic reports for daily activities on sourcing.

To maintain product item code for new, current and inactive items according to outlet requirements.

To maintain warranty and asset tagging for electrical items for information retrieval purposes.

To sourcing for Food Items via direct sourcing or Tender negotiations.

Requirements

• Mandarin speaker only
• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2-3 years of experience in procurement, preferably food & beverage industry.
• Can communicate well in English and Bahasa Melayu.
• Good attitude, strong interpersonal and negotiation skills
• Highly motivated to work towards set of goals.
• Resourceful, self motivated, high integrity, able to work independently.
• Able to work long hours during Period end closing to ensure task completion.
• Able to working at OWG HQ, Glenmarie Shah Alam.