Project Coordinator

Lenovo; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading technology firm is hiring for a service coordinator to manage customer inquiries and support service escalations. The ideal candidate should have at least 3 years of experience in service coordination, strong communication skills, and fluency in English. Responsibilities include overseeing the delivery of services, managing inventories, and ensuring timely billing. Preferably, candidates should hold a Bachelor's degree and relevant certifications such as ITIL and PRINCE2/PMP to enhance their qualifications.

Qualifications

• 3+ years of service coordination experience in an IT services environment.
• Proven customer service experience and customer orientation.
• Ability to interact effectively with clients and strong listening skills.

Responsibilities

• Serve as primary contact for customer inquiries and complaints.
• Manage deployment of Lenovo devices and coordinate order management.
• Prepare monthly billing files and maintain inventory levels.

Skills

Excellent communication skills

Proactive attitude

Organizational skills

Analytical skills

Multi-tasking

Education

Bachelor's degree

ITIL certification

PRINCE2/PMP certification

Tools

JIRA

ServiceNow

Job description

This position requires to handle communications with customers (external) and stakeholders (internal), addressing services-related requests and supporting service escalations. The main tasks include: review of service requests from customers, deliver resolutions, ensure timely billing. They will support the Service Delivery Manager (SDM) to ensure desired customer satisfaction & service KPIs are fulfilled.

The desired candidate has knowledge of commonly used concepts, practices and procedures within services support functions. The target is to ensure excellent service standards and maintain high customer satisfaction for Service Delivery.

Ideal candidates will possess excellent communication skills, proactive attitude, organized, analytical, logical, and experience in many different areas of services.

Key responsibilities

• Serves as primary point of contact (besides SDM) for customer inquiries/orders, complaint and ensuring that all issues are resolved in timely and satisfactory manner.
• Update the product catalogue, onboard customers into SNOW and collaborate closely with the transition team to comprehend the process mapping that has been established.
• Executing and coordinating order management process right from forecasting until invoicing.
• Manage deployment of Lenovo devices (Desktop, Laptop and Tablet etc..) and 3rd party product between partner and customer.
• Coordinate collection of unused (due to attrition or end of contract) machines from customer premise back to storage location or funder
• Monitor and manage the inventory levels.
• Perform device and accessory asset management.
• Set up pertinent tracking for SLA monitoring or any other necessary metrics.
• Prepare monthly billing file for invoicing and work with relevant team to ensure invoice is issued in timely manner as per contract.
• Maintain and provide data for internal and external report (ie: MBR, QBR)
• Build solid working relationships with the partners to ensure smooth deployments and excellent order management.
• Actively participate in UAT enhancement testing and give recommendation to further improve overall service delivery.
• Develop and maintain a thorough understanding of the organization's products and services, ensuring that accurate information is provided to customers.
• Coordinate with vendors or other departments to resolves customer incidents, ensuring customer service is delivered to a high standard.

Position requirements

• Proven customer service experience, customer oriented
• Ability to interact with the Client (Customer) as and when necessary and possess strong communication skills and active listening to adapt to different situations.
• Organized & analytical: provides accurate, valid and complete information by using the right methods/tools.
• Prior project management experience and strong skills in project administration will be a plus
• Ability to work under minimum supervision and as a team player, ensuring good communication across multiple teams within and outside the organization.
• Fairly experience and knowledgeable on account operations (PR/PO/Invoice/Payment clearance)
• Familiar with CRM systems and practices as well as ticketing tools (preferably JIRA, ServiceNow)
• Ability to multi-task, prioritize & manage time effectively to meet deliverable’s deadlines.
• Mix of Services to Technical – 80:20
• Must have attitude towards learning and implementing newer things often.
• Bachelor’s degree preferred.
• ITIL certification and PRINCE2/PMP is preferable.
• Fluency in both written and spoken English.
• Minimum 3 years’ service coordination experience, ideally in IT services environment