Project Administrator-Malaysia

RSGx; Kuala Lumpur; On-site; MYR 55,000 - 75,000; Full time

Job summary

A leading project management firm in Kuala Lumpur is seeking an experienced project administrator to support project operations. The role involves organizing documentation, managing project rosters, and providing administrative assistance to the management team. Ideal candidates should have at least three years of relevant experience, strong skills in Microsoft 365, and the ability to multitask effectively. This position requires excellent communication abilities and a commitment to upholding company values.

Qualifications

• At least three years of experience in project or site administration, preferably in construction, mining, or infrastructure projects.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, and PowerPoint.
• Workflow and SuccessFactors experience is preferred.

Responsibilities

• Organising and maintaining project documentation.
• Providing administrative support to the project management team.
• Managing project rosters for efficient workforce allocation.

Skills

Project administration

Microsoft 365 proficiency

Organizational skills

Communication skills

Job description

Organising and maintaining project documentation, ensuring compliance with internal systems.

Providing administrative support to the project management team.

Managing project rosters to ensure efficient workforce allocation.

Preparing daily, weekly, and monthly reports to track project progress.

Using Microsoft 365 for document creation, reporting, and communication.

Managing purchase orders, obtaining quotes, and processing claims.

Collaborating with other teams to ensure smooth project operations.

Performing ad hoc tasks as required to support project needs.

Experience, Competence, Skills & Knowledge:

At least three years of experience in project or site administration, preferably in construction, mining, or infrastructure projects.

Proficiency in Microsoft 365, including Word, Excel, Outlook, and PowerPoint.

Workflow and SuccessFactors experience is preferred.

Strong organisational and multitasking abilities to handle various aspects of project administration.

Exceptional attention to detail and accuracy in documentation and reporting.

Excellent verbal and written communication skills for interacting with team members, clients, and stakeholders.

Experience working in remote environments. Ability to adapt quickly to new tools, systems, and project requirements.

Strong ability to prioritise tasks, manage multiple responsibilities, and meet deadlines.

Ability to collaborate effectively with diverse teams to resolve issues and maintain project momentum.

Commitment to upholding the company's Code of Conduct and Values at all times.