Procurement Executive

SIMA AUTO PARK (M) Sdn Bhd; Selangor; On-site; MYR 35,000 - 50,000; Full time

Job summary

A vehicle service company in Selangor is seeking a responsible procurement officer to manage the full purchasing cycle from requisition to receipt of goods. The ideal candidate should have 1-3 years of procurement experience, excellent negotiation skills, and proficiency in Microsoft Office. Responsibilities include preparing Purchase Orders, maintaining vendor relationships, and ensuring compliance with policies. A diploma or degree in a related field is required, with a competitive salary offered.

Qualifications

• Minimum 1–3 years of experience in procurement or purchasing.
• Experience in operations, facility management, or service-based industries is an advantage.
• Detail-oriented and disciplined.

Responsibilities

• Manage the full purchasing cycle from PR to receipt of goods.
• Prepare and issue Purchase Orders per approved authority.
• Monitor order status and ensure timely delivery.

Skills

Negotiation skills

Communication skills

Analytical skills

Multitasking

Microsoft Office proficiency

Education

Diploma or Bachelor’s Degree in Procurement, Business Administration, Accounting, Finance

Tools

Procurement/ERP systems

Job description

Responsibilities

• Manage the full purchasing cycle from Purchase Requisition (PR) to receipt of goods and services.
• Prepare and issue Purchase Orders (PO) in accordance with approved authority levels.
• Ensure all purchases comply with company procurement policies and SOPs.
• Monitor order status and ensure timely delivery of goods and services.
• Responsible for overseeing the purchasing of inventory required for operations.
• Source, evaluate, and recommend potential new vendors and suppliers.
• Maintain good working relationships with existing vendors to ensure consistent quality, pricing, and service levels.
• Review and compare quotations and conduct cost analysis prior to purchase.
• Assist in price negotiation, payment terms, and contractual arrangements with suppliers.

Insurance Management

• Manage insurance-related procurement, including policy coordination, renewals, and documentation.
• Liaise with insurers, brokers, and internal stakeholders on insurance matters.
• Ensure insurance coverage aligns with operational and business requirements.

Cost Control & Budget Monitoring

• Ensure procurement activities are within the approved budget.
• Identify cost-saving opportunities without compromising quality or operational efficiency.
• Prepare periodic procurement and expenditure reports for management review.

Documentation & Records

• Maintain complete and accurate records of quotations, POs, Delivery Orders (DO), invoices, and contracts.
• Ensure procurement documentation is properly filed and audit-ready.
• Support internal and external audits by providing relevant procurement records.

Operational & Administrative Support

• Work closely with Operations & Finance departments to fulfil purchasing requirements.
• Manage procurement for operational needs such as uniforms, equipment, machinery, spare parts, and site-related supplies.
• Monitor inventory levels to ensure sufficient stock availability for smooth daily operations.

Compliance & Process Improvement

• Ensure procurement activities comply with internal policies and applicable regulations.
• Propose improvements to procurement processes to enhance efficiency and effectiveness.
• Assist in updating procurement SOPs when required.

Requirements & Qualifications

Education

• Diploma or Bachelor’s Degree in Procurement, Business Administration, Accounting, Finance, or a related field.

Experience

• Minimum 1–3 years of working experience in procurement or purchasing.
• Experience in operations, facility management, car park, or service-based industries will be an added advantage.
• Strong negotiation and communication skills.
• Good analytical and cost comparison skills.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office applications (Excel, Word) and procurement/ERP systems.
• Detail-oriented, disciplined, and high level of integrity.

Personal Attributes

• Responsible and reliable.
• Proactive with strong initiative.
• Able to work independently as well as in a team.
• Able to work under pressure and meet deadlines.