Personal Assistant to the Director

Filter Man Supply Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A water filtration company is seeking a Personal Assistant to support the Director with project coordination and strategic planning. The ideal candidate will have a degree in management, experience in similar roles, and strong organizational and communication skills. This position requires handling various tasks efficiently, maintaining confidentiality, and facilitating collaboration across departments. Employees enjoy statutory holidays, paid leave, and several benefits, including medical coverage and a training system.

Benefits

Medical coverage

Parking allowance

Attendance incentives

Overtime claims

Qualifications

• At least 2 years of relevant work experience, preferably as an assistant to senior roles.
• Excellent English listening, speaking, reading and writing skills.
• Proficient in project management and business financial knowledge.

Responsibilities

• Provide day-to-day support and management to the director.
• Coordinate meetings, travel, and schedules efficiently.
• Compile necessary business insights for decision-making.

Skills

Organizational skills

Communication skills

Coordination skills

Project management

Interpersonal skills

Education

Bachelor's or higher degree in management or related fields

Tools

Microsoft Office

Job description

We are looking for a Personal Assistant to the Director at Filter Man Supply Sdn Bhd. The role involves supporting the director with day‑to‑day management, project coordination and strategic planning to help achieve company goals.

Responsibilities

• Provide comprehensive day‑to‑day integration, coordination, processing and management support to the director, arranging and coordinating meetings, travel and work schedules.
• Follow up on the project progress of various departments and report to the director in a timely manner.
• Assist in formulating and executing the company's strategic plan to ensure the achievement of company goals.
• Have an in‑depth understanding of the company's business and be able to provide data and insights needed for decision‑making.
• Compile and organize all the information required by relevant industries; be able to overseas travelling when necessary.
• Coordinate collaboration between different departments, internal and external contacts and communications, and promote teamwork and efficiency improvement.
• Based on the opinions of the director, be responsible for convening company office meetings, keeping meeting minutes and organizing meeting minutes.
• Able to handle and solve daily operational problems and report to the director in a timely manner.
• Maintain a high degree of confidentiality and industry ethics.
• Good communication and coordination skills, able to effectively communicate and collaborate with external partners and customers; do a good job in important meetings and guest reception.
• Other matters arranged by the director.

Job Requirements

• Bachelor, master or higher degree in management, economics, marketing or related majors are preferred.
• At least 2 years of relevant work experience. Applicants with experience in assistant to the president or senior administrative positions will be given priority.
• Training experience: Received training in strategic management, management capability development, project management, innovation management, etc.
• Have excellent organizational and coordination skills, able to handle multiple tasks and complete them on time.
• Excellent communication and interpersonal skills, good sense of teamwork, and ability to integrate, coordinate, deploy, and combine resources.
• Have keen insight and in-depth business understanding of the industry, and be able to provide effective decision‑making suggestions.
• Proficient in using office software, such as Microsoft Office, etc.
• Applicants with business and financial knowledge and experience in project management will be given priority.
• Have good English listening, speaking, reading and writing skills and be able to handle cross‑cultural communication.

Personal Attributes

• Have strong judgment, decision‑making, planning and execution capabilities.
• Have good communication, coordination, organization and team‑building skills.
• Be proactive, have a high degree of enthusiasm for work, and have good professional ethics.

Working Time & Compensation

• 5.5‑day work week, 8 hours a day.
• Company employees enjoy statutory holidays, paid annual leave and year‑end bonus.
• The company pays social insurance for each employee.
• The company has a complete training system and broad space for job development.

Benefits

• Medical coverage.
• Parking allowance.
• Attendance incentives.
• Entitled to claim overtime.

Company Overview

Filter Man Supply Sdn Bhd is established in 2001 and has been serving customers in all their water filtration needs. From household system to commercial system, we bring the best technology to provide clean and safe water, and help the public understand the danger of contaminants and the benefits of consuming clean water. Today, we are introducing innovative products such as the Hydrogen Water Portable Bottle, Hydrogen Water Beauty Moisturizer, and Hydrogen Sterilizing Water Generator to provide consumers with healthy water.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Director?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre‑employment background check?

Industry & Size

Retail & Consumer Products – 51‑100 employees