Personal Assistant & Business Development

IPUTTRA SCIENCE AND MANAGEMENT COLLEGE; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

An educational institution in Negeri Sembilan seeks an Executive Assistant to support the Managing Director. Responsibilities include managing daily tasks, preparing reports, and organizing meetings and events. The ideal candidate should possess strong organizational skills, proficiency in MS Office, and a diploma or degree in Business or related fields. Attractive remuneration will be offered based on qualifications and experience.

Benefits

Cell phone reimbursement

Meal allowance

Transport claim

Opportunities for promotion

Responsibilities

• Manage the day-to-day tasks & project of the Director.
• Maintain accurate calendars prioritizing important deliverables.
• Participate in meetings, record and distribute minutes.
• Draft presentations and documents using Word, Excel, PowerPoint.
• Collaborate on organizing corporate events.
• Manage executives' schedules, appointments, and travel.
• Act as liaison for Managing Director for inquiries.
• Conduct research to prepare reports for Managing Director.
• Prepare monthly expense reports for Managing Director.
• Reconcile monthly Visa corporate card.
• Monitor, screen, respond to incoming communications.

Job description

Manage the day-to-day tasks & project of the Director.

Maintain accurate calendars with an understanding of prioritizing important deliverables.

Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.

Draft high-level presentations, communications and documents using Word, Excel and PowerPoint.

Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.

Act as a liaison for the Managing Director for internal and external inquiries.

Help to improve efficiency of current duties of sales back office, lean management.

Conduct research, collect, and analyze data to prepare reports and documents for Managing Director.

Prepare monthly expense reports for Managing Director.

Reconcile pre-approve monthly Visa corporate card of Managing Director.

Monitor, screen, respond to and distribute incoming communications.

Highly organized work style with excellent interpersonal skills.

An energetic personality with can‑do attitude.

Extraordinary ability to multitask, organizational planning skills.

Highly accountable with excellent professional work ethics & high‑level integrity.

Preferred a self‑initiative and adaptability personality.

Competencies and Experiences

No Experience / 1 year Experience in administrative/executive support roles with increasing responsibilities.

A Diploma / Bachelor’s degree / Master with major in Business , Design , Finance, Accounting, or Human Resources Management would be an advantage.

Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines.

Excellent writing, proof reading and editing skills.

Ability to maintain confidentiality surrounding company materials and information.

High English communication skills, judgment and decision‑making ability.

Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point).

A matured personality who is willing to travel (moderate), good understanding of local and international travels who also experienced local & abroad travel.

Attractive remuneration packages which commensurate with the qualification and experience metrics will be offered to the successful candidate.

Job Type: Full‑time

Cell phone reimbursement

Meal allowance & Transport claim

Opportunities for promotion

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?