Personal Assistant

An Ju Global Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent company in Kuala Lumpur is seeking an Executive Assistant to provide administrative support to the Director. This role requires excellent communication skills in Mandarin, strong organizational abilities, and a minimum of 1-3 years in a similar capacity. Responsibilities include managing schedules, coordinating travel arrangements, and liaising with clients. The ideal candidate is proactive, professional, and ready to maintain confidentiality in a fast-paced environment. Competitive benefits, including annual leave and performance bonuses, are offered.

Benefits

Annual Leave

Compassionate Leave

Company Trip

Performance Bonus

Medical Leave

Transportation allowances

Free Laptop/Phone for Work

Qualifications

• Minimum 1–3 years of experience as a Personal/Executive Assistant.
• Ability to maintain confidentiality and professionalism.
• Willingness to travel and flexible working hours required.

Responsibilities

• Act as primary contact for the Director with stakeholders.
• Manage the Director’s schedule, appointments, and meetings.
• Arrange domestic and international travel.
• Handle enquiries and manage documentation professionally.
• Draft emails and liaise with clients on the Director's behalf.

Skills

Communication skills in Mandarin

Organizational skills

Time-management skills

Multitasking skills

Discretion and professionalism

Proficiency in Microsoft Office/Google Workspace

Independent and proactive work ethic

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Requirements & Qualifications

Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

Excellent written and verbal communication skills in Mandarin (compulsory).

Minimum 1–3 years of experience as a Personal Assistant, Executive Assistant, or similar role.

Strong organizational, time-management, and multitasking skills.

High level of discretion, professionalism, and confidentiality.

Proficient in Microsoft Office / Google Workspace (Word, Excel, Calendar, Email).

Ability to work independently, proactively, and under minimal supervision.

Willingness to travel and maintain flexible working hours when required.

Preferred Attributes

Detail-oriented with strong follow-through.

Calm, reliable, and adaptable in a fast-paced environment.

Strong interpersonal skills and professional presence.

Responsibilities

Executive & Administrative Support: Act as the primary point of contact between the Director and internal/external stakeholders.

Manage and organize the Director’s daily schedule, appointments, meetings, and reminders.

Coordinate calendars, prioritize commitments, and ensure effective time management.

Prepare, organize, and maintain documents, reports, and correspondence.

Travel & Logistics Coordination: Arrange and manage domestic and international travel, including flights, accommodation, transportation, and itineraries.

Accompany the Director when required to assist with travel coordination and on‑site support.

Ensure all travel documentation (visas, tickets, schedules) is properly prepared and up to date.

Enquiry & Documentation Handling: Handle enquiries on behalf of the Director with professionalism and confidentiality.

Manage documentation related to meetings, projects, clients, or partners.

Track follow‑ups, deadlines, and action items to ensure timely completion.

Maintain accurate records, filing systems, and digital documentation.

Communication & Coordination: Draft emails, messages, and correspondence as required.

Liaise with clients, partners, vendors, and team members on the Director’s behalf.

Support ad‑hoc tasks and special assignments as directed.

Benefits

• Annual Leave
• Compassionate Leave
• Company Trip
• Company Activities
• EPF
• Free Laptop/Phone for Work
• Employee Discount on company products/services
• Fun Entertainment Environment
• Bereavement Leave
• Medical Leave
• Maternity Leave
• Performance Bonus
• SOCSO
• Transportation allowances
• Nearby public transportation