Operations Clerk

J&T Express; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics company in Selangor is seeking an Operations Coordinator. This role involves reviewing documents for completeness, maintaining operational ledgers, managing daily fuel records, and monitoring toll card usage. Candidates should be detail-oriented and able to generate reports for management review. This position is ideal for someone passionate about operational efficiency and accuracy in logistics.

Responsibilities

• Review documents for completeness and seek supervisor approval.
• Create and update operational ledgers including dispatch records and expense details.
• Verify ledger data against system records for accuracy.
• Record daily fuel data and prepare usage reports.
• Monitor toll card usage and ensure expense reasonableness.
• Compile daily task completion data and reconcile with scheduled plans.
• Assist in generating daily operations reports.

Job description

Review documents for completeness and proceed for supervisor approval.

Operations Ledger Maintenance and Verification

Create and update various operational ledgers, such as vehicle dispatch records, scheduling logs, and expense details.

Regularly verify ledger data against system records to ensure accuracy and consistency.

Daily Fuel Records and Analysis

Record daily fuel data based on receipts into the tracking system.

Prepare weekly/monthly fuel usage reports to assess vehicle fuel efficiency and identify irregularities.

Toll Card Usage Records Management

Monitor the usage of company toll cards and compile transaction summaries regularly.

Assist in checking whether toll expenses are reasonable and report any abnormalities promptly.

Daily Task Settlement

Responsible for compiling and organizing daily task completion data for drivers/vehicles (e.g., delivery notes, dispatch records).

Reconcile actual completed tasks against the scheduled plan and highlight any discrepancies.

Assist in generating daily operations reports for management review.