HR Shared Services Executive

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR solutions provider in Malaysia is seeking an HR Shared Services Executive to provide centralized administrative support and ensure compliance in HR operations. The chosen candidate will manage contractor information and payroll, liaise with various stakeholders, and guarantee accurate data management within defined SLAs. Strong attention to detail and collaborative skills are essential for success in this role, which offers diverse responsibilities and the opportunity to impact HR efficacy positively.

Qualifications

• Experience in HR administration or shared services.
• Strong attention to detail and accuracy in data handling.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide centralized HR support for employees.
• Manage contractors' data and ensure timely updates.
• Handle payroll information for contractors' salary payments.
• Liaise with stakeholders to resolve issues.

Skills

HR administrative support

Data management

Payroll processing

Stakeholder liaison

Job description

We are one of the leading HR solutions companies in the APAC region providing holistic and integrated end-to-end HR solutions.

Job Summary

The HR Shared Services Executive is responsible for providing centralized administrative and transactional HR support to employees, including managing employee data, handling inquiries about benefits and payroll, and processing HR service requests. The role focuses on ensuring accuracy, compliance, and efficiency in HR operations, often requiring collaboration with other departments.

Job Description

• This position supports the sales operations in the HR Management of contractors.
• Manage the contractors’ information and ensure that regular updates are done in the system. Maintain accurate and timely data recording. Issue letters and support them where required
• Provide end-to-end administrative support including (but not limited to) preparing and uploading documents to system for both Contract and Temporary Workers, extension, termination, contract resignations, reference checks, warnings, grievances, leave requests, claims requests, contractor bonuses, renewal or termination of Work Passes.
• Notify Managers when their Contractors are due for renewal or termination, confirm their decision and inform Contractors accordingly.
• Ensure timely and accurate payroll information is provided so that contractors receive their salary payments accordingly
• Manage leave, insurance, allowances and other benefits administration
• Ensure processes are administered accurately within defined SLAs
• Liaising with internal and external stakeholders
• Maintain a close connect with consultants who place the candidates so as to ensure that there are no information gaps.
• Liaise with the payroll & billing team to resolve contractor timesheet issues, claims and payment issues, Client billing issues, overpayments made etc. and inform them on advance listing and payments.
• Accomplishes staff results by communicating job expectations, planning, monitoring, and appraising job results.
• Coaches, counsels, and disciplines employees.
• Develops, coordinates, and enforces systems, policies, procedures, and productivity standards.
• Any ad-hoc assignments which may be tasked from time to time.