HR Executive

Total Group; Bayan Lepas; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading HR services firm in Penang seeks an HR Executive to manage recruitment processes and payroll functions. You will handle employee records and support various HR activities including training coordination and event management. This role requires strong communication skills in English and Mandarin. Ideal candidates hold at least a Diploma in Human Resources, with fresh graduates encouraged to apply. A competitive package and benefits, including annual leave and medical coverage, are provided.

Benefits

Medical, Dental & Optical Benefits

Flexible working hours

Birthday Leave & Annual Leave

Qualifications

• At least 1 year of experience in HR and payroll functions.
• Experience in an accounting or professional services firm is a strong advantage.
• Fresh graduates are welcome to apply.

Responsibilities

• Manage end-to-end recruitment processes including job posting and onboarding.
• Handle monthly payroll processing and HR-related reports.
• Monitor employee attendance and manage records for payroll computation.
• Coordinate training programs and company events.

Skills

Good command of Microsoft Office tools

Meticulous and independent

Excellent written and oral communications in English

Ability to manage multiple tasks

Education

Diploma or Bachelor's Degree in Human Resources / Business Administrative / Management

Job description

Entitled with Birthday Leave & Fourteen (14) Days Annual Leave.

Medical, Dental & Optical Benefits and miscellaneous allowances.

Conducive environment and opportunity for Career Advancement.

Five (5) days working with flexi clock in time in between 8:00am – 9:30am.

Medical Insurance Coverage provided for employees serve more than one (1) year.

Job Description

Manage end-to-end recruitment processes: job posting, shortlisting, interviewing, and onboarding.

Prepare offer letters, employment contracts, and handle new hire orientation.

Handle monthly payroll processing, distributing payslips, update and data compilation for HR related reports such as attendance, overtime, leave, payroll, medical, lateness and etc.

Responsible for preparing new employee associated documents as required i.e., Form CP22, CP22A, TP1, TP3 for payroll related matters.

Prepare and submit Form E, Form EA, and related income tax forms for both company and clients.

Responsible for updating company HR records, organization chart and employee handbook to align with local statutory requirements and changes. Prepare and circulate all the HR memos, policies, forms, letters relating to HR functions.

Monitor employee’s daily attendance record via our attendance system, and leave management system to ensure employees leave record are correctly updated for payroll computation.

Update, maintain and file employee records in an employee’s personal file.

Handle employee grievances, disciplinary issues, and conflict resolution professionally.

Identify training needs and coordinate internal/external training programs.

Assist in General Human Resources functions and General Office Administration.

Coordinate company event activities such as the Annual Dinner, Team Building, Off‑Peak Celebration, Christmas arrangement and etc.

Any other tasks assigned by the Superior / Management from time to time.

Requirements

Candidate must possess at least SPM or Professional Certificate, Diploma, Bachelor's Degree in Human Resources / Business Administrative / Management or equivalent.

Fresh Graduates are welcome to apply.

Good command of Microsoft Office tools (Word, Excel and PowerPoint).

Meticulous, independent, and able to manage multiple clients or tasks efficiently.

Able to handle multi‑tasking role and uphold confidential matters.

At least 1 year of experience in HR and payroll functions.

Excellent written and oral communications in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin‑speaking clients.

Experience in an accounting or professional services firm is a strong advantage.