HR Assistant Manager

Randstad; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR solutions provider is looking for a HR Assistant Manager in Shah Alam, Malaysia. The successful candidate will have strong hands-on experience in Learning & Development and Compensation & Benefits, supervising teams, and managing multiple HR portfolios. Excellent communication skills, particularly in Mandarin for interactions with stakeholders in China, are essential. The role involves payroll processing, recruitment, employee engagement, and ensuring HR compliance with legal standards. This position offers opportunities for professional growth in a dynamic environment.

Qualifications

• Hands-on experience in Learning & Development and Compensation & Benefits.
• Proven experience in supervising and leading a team.
• Strong analytical skills with attention to HR compliance and statutory requirements.
• Proficiency in Mandarin for stakeholder communication in China.

Responsibilities

• Identify training needs and coordinate training programs.
• Process payroll accurately and ensure statutory compliance.
• Manage end-to-end recruitment activities.
• Act as a key point of contact for employee inquiries on HR policies.
• Support performance management cycles.
• Draft and review HR policies and documentation.
• Assist in industrial relations investigations and correspondence.

Skills

Learning and Development

Payroll

Stakeholder Engagement

Education

Bachelor Degree

Job description

About the company

A public listed leading local provider of integrated engineering solutions. With a strong track record of success and a commitment to innovation, my client is constantly seeking a HR Assistant Manager with strong hands-on experience in L&B and C&B.

About the job

Learning & Development (L&D)

• Identify training needs, plan and coordinate training programs, and work with HODs on employee development plans.
• Manage training budget, HRDC fund utilization, and training effectiveness tracking.
• Coordinate learning programs, training vendors, and development initiatives.

Payroll & Statutory Compliance

• Process payroll accurately and timely, including salaries, incentives, bonuses, and statutory deductions.
• Ensure compliance with Employment Act, tax regulations, statutory contributions, and payroll policies.
• Prepare statutory submissions, annual EA forms, and support payroll-related audits when required.

Recruitment & Onboarding

• Manage end-to-end recruitment activities including sourcing, screening, interviewing, offer preparation, and onboarding.
• Coordinate internship programs, liaise with universities, and participate in career fairs and recruitment initiatives.
• Ensure smooth onboarding and orientation for new hires.

Employee Relations & Engagement

• Act as a key point of contact for employee inquiries on HR policies, benefits, and employment matters.
• Support employee engagement, welfare, wellness initiatives, and HR projects (e.g. surveys, process improvement).
• Assist in handling employee grievances, counselling, and disciplinary matters in accordance with company policies and labour laws.

Performance Management & HR Systems

• Support performance management cycles including goal setting, appraisals, and feedback processes.
• Administer KPI and performance data in HR systems and prepare related reports when required.
• Handle employee queries related to performance evaluation and HR systems.

HR Operations, Policies & Compliance

• Draft, review, and update HR policies, SOPs, and HR documentation.
• Support manpower planning, HR budgeting (payroll, recruitment, training), and reporting.
• Assist with ISO documentation and audits as required.

Industrial Relations

• Support investigations, due enquiries, domestic enquiries, and labour-related cases.
• Assist in preparing IR-related correspondence such as show cause letters, warning letters, suspension, and termination letters.
• Liaise with internal and external stakeholders on IR matters.

Requirements

• Hands-on experience in Learning & Development and Compensation & Benefits.
• Proven experience in supervising and leading a team, with the ability to coach and develop subordinates.
• Strong analytical skills with attention to HR compliance and statutory requirements.
• Excellent communication, facilitation, and stakeholder engagement capabilities.
• Proficiency in Mandarin is a MUST for stakeholder communication in China.
• Ability to manage multiple HR portfolios in a fast-paced environment with high integrity, confidentiality, detail-oriented, and committed.
• Knowledge of labour laws, employment regulations, and best practices in human resource.
• A proactive, process improvement, and solutions-oriented mindset, with the ability to work independently and as part of a team.

Skills

learning and development, payroll

Qualification

no additional qualifications required

Education

Bachelor Degree